travelnews: UO Volunteers ** updated volunteer and waiver forms

[BAO news for travel administrators]

Good Afternoon UO Concur travel delegates:
Does your department use volunteer workers?  Do you occasionally have volunteers travel for your department?  UO Risk Management and General Counsel have updated both the UO Volunteer Form and the UO Waiver of Liability and Assumption of Risk form<https://safety.uoregon.edu/waivers-liability>.  These forms are located on the Risk Management website and have been translated into Spanish and updated to include COVID considerations.  For your convenience these forms have been attached to this email
Who is a volunteer?

  *   A volunteer is a person appointed to perform official university duties without compensation or remuneration.
  *   Individuals volunteer as a public service, for civic and humanitarian as well as personal development reasons.
  *   The university receives the primary benefit from services performed by a volunteer. Volunteer services are performed at the request or consent of and under the direction and control of a university department or program.
  *   The university department or program is responsible to oversee work to ensure each volunteer complies with all applicable university policies and procedures as well as all local, state and federal requirements and laws.

Contacts
*         Lisa Taylor,<mailto:riskmanagement at uoregon.edu> Insurance and Claims Coordinator (P) 541-346-2307
Forms

Is there a required form to be completed for a volunteer?

Yes, the Conditions of Volunteer Service form must be fully completed by the volunteer supervisor and the volunteer.  Assigned duties and an estimate of volunteer hours are to be completed by the volunteer supervisor.  A Conditions of Volunteer Service form must be completed each fiscal year (July 1-June 30).  If the volunteer assignment continues beyond June 30th of any year, a new form must be completed.

What do I do with the form once completed?

Completed forms must be received by the Office of Risk Management riskmanagement at uoregon.edu<mailto:riskmanagement at uoregon.edu> for coverage to take effect. Departments must also retain a copy for five years per  OUS 166-475-0095<http://library.uoregon.edu/records/schedule/166-475-0095.html#48>
[cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF]
Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy

Travel Office/Concur Help Desk:     Phone:  6-3100 ***  Email:  travel at uoregon.edu<mailto:travel at uoregon.edu>

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews


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