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<div class="WordSection1">
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;line-height:15.0pt;background:white">
<span style="color:black">Good Afternoon UO Concur travel delegates:</span><o:p></o:p></p>
<p class="MsoNormal">Does your department use volunteer workers? Do you occasionally have volunteers travel for your department? UO Risk Management and General Counsel have updated both the UO Volunteer Form and the
<a href="https://safety.uoregon.edu/waivers-liability"><span style="color:windowtext;text-decoration:none">UO Waiver of Liability and Assumption of Risk form</span></a>. These forms are located on the Risk Management website and have been translated into Spanish
and updated to include COVID considerations. For your convenience these forms have been attached to this email<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;mso-line-height-alt:15.0pt;background:white">
<b><span style="font-size:16.5pt;font-family:"Times",serif;color:black">Who is a volunteer?</span></b><span style="font-size:16.5pt;font-family:"Times",serif"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-.25in;mso-list:l1 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">A volunteer is a person appointed to perform official university duties without compensation or remuneration.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-.25in;mso-list:l1 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Individuals volunteer as a public service, for civic and humanitarian as well as personal development reasons.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-.25in;mso-list:l1 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The university receives the primary benefit from services performed by a volunteer. Volunteer services are performed at the request or consent of and under the direction and control of a university
department or program. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-.25in;mso-list:l1 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">The university department or program is responsible to oversee work to ensure each volunteer complies with all applicable university policies and procedures as well as all local, state and federal
requirements and laws.<o:p></o:p></span></li></ul>
<h2 style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;mso-line-height-alt:15.0pt;background:white">
<strong><span style="font-size:16.5pt;font-family:"Times",serif;color:black">Contacts</span></strong><span style="font-size:16.5pt;font-family:"Times",serif;font-weight:normal"><o:p></o:p></span></h2>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l0 level1 lfo2;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><a href="mailto:riskmanagement@uoregon.edu"><strong><span style="font-family:"Arial",sans-serif;color:blue">Lisa Taylor</span></strong>,</a> Insurance and
Claims Coordinator (<strong><span style="font-family:"Arial",sans-serif">P</span></strong>) 541-346-2307<o:p></o:p></span></p>
<h2 style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;mso-line-height-alt:15.0pt;background:white;color:var(--context-text-color);font-variation-settings: var(--font-semibold);font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<strong><span style="font-size:16.5pt;font-family:"Times",serif;color:black">Forms</span></strong><span style="font-size:16.5pt;font-family:"Times",serif;font-weight:normal"><o:p></o:p></span></h2>
<p style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Is there a required form to be completed for a volunteer?</span></strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Yes, the <em><span style="font-family:"Arial",sans-serif">Conditions of Volunteer Service</span></em> form must be fully completed by the volunteer supervisor and the volunteer. Assigned
duties and an estimate of volunteer hours are to be completed by the volunteer supervisor. A <em><span style="font-family:"Arial",sans-serif">Conditions of Volunteer Service</span></em> form must be completed each fiscal year (July 1-June 30). If the volunteer
assignment continues beyond June 30</span><sup><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">th</span></sup><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"> of any year, a new form must be completed.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">What do I do with the form once completed?</span></strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Completed forms must be received by the Office of Risk Management <a href="mailto:riskmanagement@uoregon.edu">riskmanagement@uoregon.edu</a> for coverage to take effect. Departments must
also retain a copy for five years per <a href="http://library.uoregon.edu/records/schedule/166-475-0095.html#48">OUS 166-475-0095</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><img border="0" width="210" height="40" style="width:2.1875in;height:.4166in" id="Picture_x0020_1" src="cid:image001.png@01D67A1E.A6E436F0" alt="cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF"></span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Constantia",serif;color:#1F497D">Laurie Jacoby</span><span style="font-size:13.5pt;font-family:"Constantia",serif;color:#1F497D"><br>
</span><span style="font-family:"Constantia",serif;color:#1F497D">Travel Manager <br>
Business Affairs Office <br>
University of Oregon </span><u><span style="font-family:"Constantia",serif;color:blue"><br>
</span></u><span style="font-family:"Constantia",serif;color:#1F497D"><a href="mailto:lajacoby@uoregon.edu">lajacoby@uoregon.edu</a>
<br>
541-346-3158 <o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:black">**
</span></i><i><span style="font-family:"Constantia",serif;color:#1F497D;background:white"> <b>If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations </b></span></i><i><u><span style="font-family:"Constantia",serif;color:#0563C1;background:white"><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy">http://rcs.uoregon.edu/content/regulations-and-uo-policy</a></span></u></i><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D">Travel Office/Concur Help Desk: Phone: 6-3100 *** Email:
<a href="mailto:travel@uoregon.edu">travel@uoregon.edu</a><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:#1F497D">TravelNews Opt In for Travel and Concur tips: <a href="https://lists-prod.uoregon.edu/mailman/listinfo/travelnews">https://lists-prod.uoregon.edu/mailman/listinfo/travelnews</a>
</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
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