payroll: August 2024 Pay News

[BA Payroll Office News]

PayNews - August 2024

Upcoming Events


  *   Payroll Deadlines:
     *   August 8 - Payroll Document Deadline
     *   August 14 - Payroll Open House between 2 - 5pm
     *   August 16 - EPAF deadline
     *   August 21-23 - Time Entry Window
     *   August 27, 9am - Stop/Correct Pay Deadline
     *   August 30 - Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   August 13, 2024, 10:30pm-12:30pm - HRIS Overview
     *   August 13, 2024, 1:30pm-4:30pm - HRIS Time Entry


Updates

  *   A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work for everyone. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities
  *   We are moving to a centralized Inbox, payroll at uoregon.edu<mailto:payroll at uoregon.edu>. Please help us transition to this new system. Do not reach out to individual pay specialist moving forward, all incoming email should go to the payroll at uoregon.edu<mailto:payroll at uoregon.edu> mailbox and will be rerouted to the individual for processing.
  *   If you are emailing about remote work, taxes or compliance issues please email uopayroll at uoregon.edu<mailto:uopayroll at uoregon.edu>
  *   Come visit us in the payroll office! We are hosting an Open House on 14 August 2024 between 2pm and 5pm. Come say Hi and meet the payroll staff. Light refreshments will be provided.

Reminders


  *   Terminations, LWOP, FTE Reductions, Retirement - Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before August 31, 2024. This includes salaried employees who terminated prior to August 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.

Our office would like to work with you in adjusting the employee's August pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll at uoregon.edu<mailto:payroll at uoregon.edu>.


  *   Direct Deposit forms - When submitting direct deposit forms, we must have a voided check or documents from the bank proving ownership, account number and routing number before we can process the form. If it is not submitted, it will delay the employee getting direct deposit set up.


  *   Help Us Go Paperless- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s?



Instructions for Electronic W-2 Consent via Duckweb:

  *   Sign into Duckweb.
  *   Navigate to the "Employee Information" tab.
  *   Click "W-2 Wage and Tax Statement".
  *   Click on the "Electronic Regulatory Consent" link.
  *   Check the "My Choice" box to consent to receive your W-2 electronically.
  *   Click "Submit".  A confirmation will appear towards the top of the page.

Thank you,
The Payroll Office
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