payroll: Time Entry Reminders

[BA Payroll Office News]

Reminders!

  *   Minimum Wage Increase - Oregon's minimum wage increased on July 1st, 2024.  All jobs that were below the new rate were automatically updated in Banner.  Please check your roster to ensure that all affected employees were updated correctly.

New Rates
Standard (Includes Eugene)          $14.70/hr
Portland Metro                                 $15.95/hr
Nonurban Counties                         $13.70/hr

This rate increase will create two timesheets for the July time entry.  The hours worked need to be divided up between the two timesheets in the following manner:

All hours worked in June (Old rate) should be entered into the first timesheet.
All hours worked in July (New rate) should be entered into the second timesheet.

Note: If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!
  *   Personal Leave Earn Code - Both Personal Leave earn codes will be available for July time entry.

Personal Leave Reporting Period Earn Code for July 2023 Time Entry:
     *   LTQ         FY 23-24  (Personal Leave used up until 6/30/24)
     *   LTP          FY 24-25  (Personal Leave used on 7/1/24 or after)

*All classified employees must have used remaining FY 23-24 personal leave by June 30th.

Salaried & Hourly Employees:
All personal leave used in June must be entered using earn code LTQ.

 Hourly Employees:

All personal leave used in July must be entered using earn code LTP.  (You will get the possible insufficient leave warning for LTP, but it will load the hours before applying.)

*Warning - If you enter the incorrect earn code it could cause DOC pay or other leave balance issues.  Please pay close attention to the earn code you use.
New Federal Work Study Indices
Federal Work-Study Time Entry Procedures for July Payroll.

All Federal and UO Work Study indices have been updated automatically for FY25 in Banner.

Federal year-end reporting must be able to distinguish between June and July payroll expense.

     *   June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22624* (FY24)
     *   July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index 22625* (FY25)

Use appropriate letter (A-H) to correlate with the correct program code. Refer to Federal Work-Study Indices page<https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes> for indices and examples of July Time Entry.

Questions should be directed to payroll at uoregon.edu<mailto:payroll at uoregon.edu>.

Regards,
Anita Gurule
Director of Payroll Services
University of Oregon
Phone: 541-346-2975
agurule3 at uoregon.edu<mailto:agurule3 at uoregon.edu>

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