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<p class="MsoNormal"><b>PayNews – August 2024<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><i>Upcoming Events<o:p></o:p></i></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 8 – Payroll Document Deadline
<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 14 – Payroll Open House between 2 – 5pm<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 16 – EPAF deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 21-23 – Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 27, 9am – Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 30 - Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 13, 2024, 10:30pm-12:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1">August 13, 2024, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><i>Updates<o:p></o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2">A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work for everyone. Our goal is to
process pay in a timely manner and continue to serve the UO community to the best of our abilities
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2">We are moving to a centralized Inbox,
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us transition to this new system.
<b>Do not reach out to individual pay specialist</b> moving forward, all incoming email should go to the
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a> mailbox and will be rerouted to the individual for processing.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2">If you are emailing about remote work, taxes or compliance issues please email
<a href="mailto:uopayroll@uoregon.edu">uopayroll@uoregon.edu</a> <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2">Come visit us in the payroll office! We are hosting an Open House on 14 August 2024 between 2pm and 5pm. Come say Hi and meet the payroll staff. Light refreshments will be provided.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i>Reminders<o:p></o:p></i></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Terminations, LWOP, FTE Reductions, Retirement</b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before August 31, 2024. This includes salaried employees who
terminated prior to August 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's August pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Direct Deposit forms – </b>
When submitting direct deposit forms, we must have a voided check or documents from the bank proving ownership, account number and routing number before we can process the form. If it is not submitted, it will delay the employee getting direct deposit set up.
<o:p></o:p></li></ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Help Us Go Paperless</b>- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s?<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Instructions for Electronic W-2 Consent via Duckweb:</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo4">Sign into Duckweb.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4">Navigate to the “Employee Information” tab.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4">Click “W-2 Wage and Tax Statement”.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4">Click on the “Electronic Regulatory Consent” link.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4">Check the “My Choice” box to consent to receive your W-2 electronically.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo4">Click “Submit”. A confirmation will appear towards the top of the page.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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