payroll: April 2024 Pay News

[BA Payroll Office News]

Pay News - April 2024

Updates


  *   Summer Appointments/Stipends- To avoid late pay, now is the time to submit summer appointments and summer stipends.  Early submissions will help ensure that positions will be active for summer payroll.
  *   Classified COLA- As a reminder the classified COLA has been entered into employee job records.  Hourly classified employees will have two records in time entry.  One for the hours worked in March, the other for the hours worked in April under the new rate.  For salary employees, prior month overtime should be entered as the prior month rate.  The one-time payment of $1500 (prorated based on FTE) will also be included in April pay.
  *   May Triple Deduction - Spreadsheets for employees who should not be tripled are due by Wednesday, May 10th, 2024. Please review the information regarding the May Triple Deduction process on the Business Affairs website: https://ba.uoregon.edu/payroll/may-triple-deduction. The spreadsheets should be emailed to ehowe at uoregon.edu<mailto:ehowe at uoregon.edu>.
  *   Personnel Updates
     *   Elisabeth Howe has joined the Payroll Office as our Payroll Operations Manager.  Elisabeth is in her final term for her MBA.  She will be working part time through June and will begin full time July 1st.  Please join us in welcoming her to the team.
     *   Gail Glader has joined the Payroll Office as our UKG Specialist.  Gail previously worked in PAST as Payroll Coordinator.  We are so happy to have Gail join our team.
Reminders


  *   Terminations, LWOP, FTE Reductions - Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments, going on leave without pay, or reducing their FTE before April 30, 2024. This includes salaried employees who terminated prior to April 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.

Our office would like to work with you in adjusting the employee's April pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll at uoregon.edu<mailto:payroll at uoregon.edu>, or one of our contacts below:
     *   For Faculty & OA pay, Chad, chadh at uoregon.edu<mailto:chadh at uoregon.edu>, or Adrian, ahartvig at uoregon.edu<mailto:ahartvig at uoregon.edu>
     *   For Classified pay, Mindy, mindy at uoregon.edu<mailto:mindy at uoregon.edu>
     *   For GE pay, Keri, kbartow1 at uoregon.edu<mailto:kbartow1 at uoregon.edu>
  *   Help Us Go Paperless- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s.
Instructions for Electronic W-2 Consent via Duckweb:

  *   Sign into Duckweb.
  *   Navigate to the "Employee Information" tab.
  *   Click "W-2 Wage and Tax Statement".
  *   Click on the "Electronic Regulatory Consent" link.
  *   Check the "My Choice" box to consent to receive your W-2 electronically.
  *   Click "Submit".  A confirmation will appear towards the top of the page.
Upcoming Events


  *   Payroll Deadlines:
     *   April 19-23 - April Time Entry Window
     *   April 25 9am - April Stop/Correct Pay Deadline
     *   April 30 - April Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   May 7, 2024, 1:30pm-3:30pm - HRIS Overview
     *   May 8, 2024, 1:30pm-4:30pm - HRIS Time Entry


Thank you,
The Payroll Office


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