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<p class="MsoNormal"><b><span style="font-size:14.0pt">Pay News – April 2024<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo1">
<b>Summer Appointments/Stipends</b>- To avoid late pay, now is the time to submit summer appointments and summer stipends. Early submissions will help ensure that positions will be active for summer payroll.<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo1">
<b>Classified COLA</b>- As a reminder the classified COLA has been entered into employee job records. Hourly classified employees will have two records in time entry. One for the hours worked in March, the other for the hours worked in April under the new
rate. For salary employees, prior month overtime should be entered as the prior month rate. The one-time payment of $1500 (prorated based on FTE) will also be included in April pay.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo1">
<b>May Triple Deduction</b> – Spreadsheets for employees who <b>should not be</b> tripled are due by Wednesday, May 10th, 2024. Please review the information regarding the May Triple Deduction process on the Business Affairs website:
<a href="https://ba.uoregon.edu/payroll/may-triple-deduction">https://ba.uoregon.edu/payroll/may-triple-deduction</a>. The spreadsheets should be emailed to
<a href="mailto:ehowe@uoregon.edu"><span style="background:white">ehowe@uoregon.edu</span></a>.<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo1">
<b>Personnel Updates</b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level2 lfo1">
Elisabeth Howe has joined the Payroll Office as our Payroll Operations Manager. Elisabeth is in her final term for her MBA. She will be working part time through June and will begin full time July 1<sup>st</sup>. Please join us in welcoming her to the team.<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level2 lfo1">
Gail Glader has joined the Payroll Office as our UKG Specialist. Gail previously worked in PAST as Payroll Coordinator. We are so happy to have Gail join our team.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2"><b>Terminations, LWOP, FTE Reductions</b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, going on leave without pay, or reducing their FTE before April 30, 2024. This includes salaried employees who terminated
prior to April 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's April pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>, or one of our contacts below:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo2">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Adrian, <a href="mailto:ahartvig@uoregon.edu">
ahartvig@uoregon.edu</a> <o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level2 lfo2">For Classified pay, Mindy, <a href="mailto:mindy@uoregon.edu">
mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level2 lfo2">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><o:p></o:p></li></ul>
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level1 lfo2"><b>Help Us Go Paperless</b>- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s.
<o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white">
<b><span style="color:black">Instructions for Electronic W-2 Consent via Duckweb:</span></b><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Sign into Duckweb.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Navigate to the “Employee Information” tab.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click “W-2 Wage and Tax Statement”.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click on the “Electronic Regulatory Consent” link.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Check the “My Choice” box to consent to receive your W-2 electronically.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click “Submit”. A confirmation will appear towards the top of the page.<o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo4"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo4">April 19-23 – April Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">April 25 9am – April Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level2 lfo4">April 30 – April Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo4"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo4">May 7, 2024, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">May 8, 2024, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:1.0in"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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