coe-staff: FW: [AALList] Title IX regulations effective Aug. 1 change reporting requirements

[Dianna Carrizales-Engelmann]

Dear COE Faculty and Staff,

Please see the important message below regarding the recent changes to Title IX reporting. Among other changes, one of the most notable is that the definition of designated reporters has significantly expanded to include all faculty, staff, graduate employees, resident assistants, and orientation leaders. Student employees are the only employee group not recategorized as designated reporters. Please read below for specific details and the definition of confidential employees. Please also watch for further information, guidance, training opportunities, and resources in the coming weeks.

Best,
Dianna

From: aallist-bounces at lists.uoregon.edu <aallist-bounces at lists.uoregon.edu> On Behalf Of Nicole Commissiong
Sent: Monday, August 12, 2024 1:42 PM
To: aallist at lists.uoregon.edu
Subject: [AALList] Title IX regulations effective Aug. 1 change reporting requirements

Dear university leaders,

The University of Oregon implemented an emergency policy on August 1, 2024<https://policies.uoregon.edu/vol-5-human-resources/ch-11-human-resources-other/prohibited-discrimination-and-retailiation>, to comply with changes to federal Title IX regulations. In response to the new regulations, almost all faculty and staff must report to the Title IX coordinator any disclosure of discrimination, harassment, and retaliation, including those made by a student.

Please help increase awareness of this important change by sharing the following information with the faculty and staff in your school, college, or division:

  *   Under the new policy, all faculty, staff, graduate employees, resident assistants, and orientation leaders are designated reporters. Other student employees are not designated reporters. The university has also designated some employees as confidential, which includes those with specific jobs and professional responsibilities such as health care and mental health professionals, Care and Advocacy Program staff, Ombudsperson and program staff, attorneys and those with legal privilege, and some employees involved in institutional review board-approved human-subjects study.
  *   Employee expectations and responsibilities and a complete list of confidential employees are outlined on the Office of Investigations and Civil Rights Compliance (OICRC) website<https://investigations.uoregon.edu/employee-responsibilities>.
  *   New Title IX regulations specifically state that anyone with responsibility for teaching, advising, or administrative leadership is obligated to notify the Title IX coordinator of sex-based discrimination and harassment to ensure the university can respond effectively by offering support and options for addressing what happened. This includes instructors and researchers.
  *   Faculty and staff should report disclosures as soon as possible through the online form<https://investigations.uoregon.edu/reporting> on the OICRC website. Following a report to the OICRC, students will receive information about their options, available resources, and available supportive measures, including academic supportive measures. Timely reporting is therefore critical.
  *   Instructors are asked to include approved language in their course syllabus<https://investigations.uoregon.edu/suggested-syllabus-language> aimed at helping students understand our obligations to them and what resources are available.
  *   The obligation to report is not at a student's discretion. However, students will retain agency to decide how they want to move forward following the filing of a report.

Today, I will be sending an email directly to faculty members and graduate employees to provide notice of these changes and to share resources. A reminder will be shared in today’s Workplace newsletter<https://news.uoregon.edu/content/title-ix-regulations-will-change-employee-responsibilities> to inform all employees.

There will be outreach and training this fall as the campus community begins the new term. As part of that plan, a new anti-harassment training module for all faculty and staff will be released that includes Title IX reporting requirements. Alongside the training, we will have additional resources that employees can access on an as-needed basis, which will cover when to report, what to report, information about resources and supportive measures that are available to students who make disclosures, and guidance about how to handle student disclosures. Additionally, a committee of faculty and staff will be formed to help us develop a permanent policy on prohibited discrimination and retaliation that best serves the campus community, while complying with the new federal regulations.

Thank you for your support and assistance as we adjust and adapt to the new Title IX regulations. Please reach out to my office by emailing oicrc at uoregon.edu<mailto:oicrc at uoregon.edu> if you have questions or need additional assistance.

Sincerely,
Nicole
Nicole Commissiong
AVP/Chief Civil Rights Officer and Title IX Coordinator
Office of Investigations and Civil Rights Compliance
677 E. 12th Avenue, Suite 452
5221 University of Oregon, Eugene, OR 97403-5221
541.346.2204 (T)
investigations.uoregon.edu/<https://investigations.uoregon.edu/>
nrc at uoregon.edu<mailto:nrc at uoregon.edu>

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