<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Apple Chancery";}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
span.apple-converted-space
{mso-style-name:apple-converted-space;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:387843854;
mso-list-template-ids:-1329580102;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:704335262;
mso-list-template-ids:-201698036;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear COE Faculty and Staff,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the important message below regarding the recent changes to Title IX reporting. Among other changes, one of the most notable is that the definition of designated reporters has significantly expanded to include all faculty, staff,
graduate employees, resident assistants, and orientation leaders. Student employees are the only employee group not recategorized as designated reporters. Please read below for specific details and the definition of confidential employees. Please also watch
for further information, guidance, training opportunities, and resources in the coming weeks.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Dianna <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> aallist-bounces@lists.uoregon.edu <aallist-bounces@lists.uoregon.edu>
<b>On Behalf Of </b>Nicole Commissiong<br>
<b>Sent:</b> Monday, August 12, 2024 1:42 PM<br>
<b>To:</b> aallist@lists.uoregon.edu<br>
<b>Subject:</b> [AALList] Title IX regulations effective Aug. 1 change reporting requirements<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Dear university leaders,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">The University of Oregon implemented an<span class="apple-converted-space"> </span></span><u><span style="font-size:12.0pt;color:blue"><a href="https://policies.uoregon.edu/vol-5-human-resources/ch-11-human-resources-other/prohibited-discrimination-and-retailiation" title="https://policies.uoregon.edu/vol-5-human-resources/ch-11-human-resources-other/prohibited-discrimination-and-retailiation">emergency
policy on August 1, 2024</a></span></u><span style="font-size:12.0pt;color:black">, to comply with changes to federal Title IX regulations.<span class="apple-converted-space"> </span><b><i>In response to the new regulations, almost all faculty and staff must
report to the Title IX coordinator any disclosure of discrimination, harassment, and retaliation, including those made by a student.<o:p></o:p></i></b></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#212121"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Please help increase awareness of this important change by sharing the following information with the faculty and staff in your school, college, or division:<o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Under the new policy,<span class="apple-converted-space"> </span><b><i>all faculty, staff, graduate employees, resident assistants, and orientation leaders are designated reporters.</i></b> Other student employees are not designated
reporters. The university has also designated some employees as confidential, which includes those with specific jobs and professional responsibilities such as health care and mental health professionals, Care and Advocacy Program staff, Ombudsperson and program
staff, attorneys and those with legal privilege, and some employees involved in institutional review board-approved human-subjects study.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Employee expectations and responsibilities and a complete list of confidential employees are<span class="apple-converted-space"> </span></span><u><span style="font-size:12.0pt;color:blue"><a href="https://investigations.uoregon.edu/employee-responsibilities" title="https://investigations.uoregon.edu/employee-responsibilities">outlined
on the Office of Investigations and Civil Rights Compliance (OICRC) website</a></span></u><span style="font-size:12.0pt">.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">New Title IX regulations specifically state that anyone with responsibility for teaching, advising, or administrative leadership is obligated to notify the Title IX coordinator of sex-based discrimination and harassment to ensure
the university can respond effectively by offering support and options for addressing what happened. This includes instructors and researchers.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo3">
<b><i><span style="font-size:12.0pt">Faculty and staff should report disclosures as soon as possible</span></i></b><span style="font-size:12.0pt"> through the<span class="apple-converted-space"> </span></span><u><span style="font-size:12.0pt;color:blue"><a href="https://investigations.uoregon.edu/reporting" title="https://investigations.uoregon.edu/reporting">online
form</a></span></u><span style="font-size:12.0pt"> on the OICRC website. Following a report to the OICRC, students will receive information about their options, available resources, and available supportive measures, including academic supportive measures.
Timely reporting is therefore critical.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo3">
<b><i><span style="font-size:12.0pt">Instructors are asked to include<span class="apple-converted-space"> </span></span></i></b><b><i><u><span style="font-size:12.0pt;color:blue"><a href="https://investigations.uoregon.edu/suggested-syllabus-language" title="https://investigations.uoregon.edu/suggested-syllabus-language">approved
language in their course syllabus</a></span></u></i></b><span style="font-size:12.0pt"> aimed at helping students understand our obligations to them and what resources are available.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><b><i><span style="font-size:12.0pt">The obligation to report is not at a student's discretion</span></i></b><span style="font-size:12.0pt">. However, students will retain agency to decide how
they want to move forward following the filing of a report. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Today, I will be sending an email directly to faculty members and graduate employees to provide notice of these changes and to share resources. A reminder will be shared in today’s<span class="apple-converted-space"> </span></span><u><span style="font-size:12.0pt;color:blue"><a href="https://news.uoregon.edu/content/title-ix-regulations-will-change-employee-responsibilities" title="https://news.uoregon.edu/content/title-ix-regulations-will-change-employee-responsibilities">Workplace
newsletter</a></span></u><span style="font-size:12.0pt;color:black"> to inform all employees. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">There will be outreach and training this fall as the campus community begins the new term. As part of that plan, a new anti-harassment training module for all faculty and staff will be released
that includes Title IX reporting requirements. Alongside the training, we will have additional resources that employees can access on an as-needed basis, which will cover when to report, what to report, information about resources and supportive measures that
are available to students who make disclosures, and guidance about how to handle student disclosures. Additionally, a committee of faculty and staff will be formed to help us develop a permanent policy on prohibited discrimination and retaliation that best
serves the campus community, while complying with the new federal regulations. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Thank you for your support and assistance as we adjust and adapt to the new Title IX regulations. Please reach out to my office by emailing<span class="apple-converted-space"> </span><a href="mailto:oicrc@uoregon.edu"><span style="color:#0078D7">oicrc@uoregon.edu</span></a><span class="apple-converted-space"> </span>if
you have questions or need additional assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Apple Chancery";color:black">Nicole<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Nicole Commissiong</span><span style="font-size:12.0pt;font-family:"Apple Chancery";color:black"><o:p></o:p></span></p>
<div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">AVP/Chief Civil Rights Officer and Title IX Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Office of Investigations and Civil Rights Compliance<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">677 E. 12<sup>th</sup> Avenue, Suite 452<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">5221 University of Oregon<b>, </b>Eugene, OR 97403-5221<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">541.346.2204 (T)
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://investigations.uoregon.edu/" title="https://investigations.uoregon.edu/"><span style="color:#0563C1">investigations.uoregon.edu/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="mailto:nrc@uoregon.edu" title="mailto:nrc@uoregon.edu"><span style="color:#0563C1">nrc@uoregon.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><img border="0" width="140" height="29" style="width:1.4583in;height:.302in" id="Picture_x0020_1" src="cid:image001.png@01DAECBB.4C95DBE0" alt="signature_2391704784"></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">NOTICE: This e‑mail (including any attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C._2510‑2521, is confidential and may be privileged.
If you are not the intended recipient, please be aware that any retention, dissemination, distribution, or copying of this communication is prohibited. Please reply to the sender that you have received the message in error, and then delete it and any attachments
from your system. Thank you for helping to maintain privacy. </span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>