coe-staff: COE Planning for Fall Resumption -- Recent updates

Mon Aug 16 08:57:14 PDT 2021

Dear All,

At this time, the COE is still planning for a staged return in September. As we do so, we are monitoring updates from UO administration and wanted to draw your attention to some current shifts that are impacting our building in the short-term. We will provide additional updates related to the Fall quarter as we get closer to the beginning of the term.

  1.  Face coverings: In accordance with the August 13 state indoor mask mandate<https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=280420>  issued by the state of Oregon, face coverings are required indoors in all UO facilities regardless of vaccination status. Face coverings can be removed for eating and drinking. This requirement will remain in place while the state mandate is in effect and as the University continues to assess campus vaccination rates, campus and community case and transmission rates, and hospitalization data, as well as most current federal, state and local public health guidance. For more information about face covering expectations the UO has provided detailed guidance https://coronavirus.uoregon.edu/face-coverings-symptom-checks#face-covering-guidance. Specific guidance around public speaking exceptions during this mandate has also been provided.
  2.  Parking garage: The HEDCO parking garage will be open starting Tuesday, September 7th 2021.

  1.  Key cards: We have learned that occasionally the keycard system erases credentials.  If, when you return to the building you find that you are one of the individuals whose keycard has been impacted, please send a request to your unit's business manager to reinstate your credential.

  1.  IT and Facilities support: If you think you will need support re-installing your equipment and/or furniture when you return please open a ticket in the UO Service Portal at https://service.uoregon.edu to schedule a time and day for a technician to be available to assist. Tech Tip: In most cases, connecting your computer to a wired ethernet connection in your office, then restarting and signing in, will allow needed operating system updates to be applied.

We know the Fall quarter is still well over a month away and that the situation moves rapidly and suddenly. We will continue to follow university communications and share updates as we learn more. We encourage you to follow the Monday COVID updates shared with us by the University. Those updates are consolidated here coronavirus.uoregon.edu<https://urldefense.com/v3/__https:/t.e2ma.net/click/sfezxe/sbj4dh/8nvmby__;!!C5qS4YX3!Q02ZyxJlzeckpRHH1jELaE9Co3KAU7BMGF67a1Ux_F7Fb-yRSjQ72VuSsUjO72X2GQ$> over the course of the summer.

Best,
Dianna

From: coe-fac-bounces at lists.uoregon.edu <coe-fac-bounces at lists.uoregon.edu> On Behalf Of Dianna Carrizales-Engelmann
Sent: Thursday, June 17, 2021 2:22 PM
To: coe-fac at lists.uoregon.edu; coe-staff at lists.uoregon.edu
Subject: coe-fac: COE Planning for Fall Resumption

Dear COE Faculty and Staff,

It is the university's expectation that a majority of employees will return to work at a UO location by September 13th 2021  (or at the start of their Fall contract for faculty 9-month members).

To accommodate this expectation, the COE is planning for a staged return to occur starting on September 1st.  Over the course of September, faculty and staff will begin the process of returning to pre-COVID levels of in-person activity (meetings, office-hours, student-services, other duties) in the college, (a) in keeping with changes to public health guidance, and (b) in coordination with their supervisor.

  *   Staff: Over the course of summer, supervisors will meet with staff and all relevant team-members to discuss schedules, seating arrangments, and other coordination details as they determine what each program or team's  return-plan will look like to meet the September 13th expectations. These arrangements can remain flexible and experimental through the Fall quarter.

  *   Faculty: Fall instructional faculty are expected to resume their pre-COVID levels of activity by September 16th. All other faculty may extend their return through September 30th.

  *   Students: Program or unit faculty and staff will communicate directly with students regarding any notable changes to the program's in-person activities or services.

To assist in these efforts, all individuals who will need IT or facilities support as they return with equipment or furniture are asked to complete the following brief survey to indicate the timeframe they might need support Return to Campus Planning Survey<https://urldefense.com/v3/__https:/oregon.qualtrics.com/jfe/form/SV_d4iyVfiHoFqMQvQ__;!!C5qS4YX3!UF3Y-SeNsjR8cYavO6mO-639MFSq0n8HYsxWQaGo48MIXsbt3-3-7pQEOVCuzzdwbw$>. Individuals who do not complete the survey but who encounter an unanticipated need for IT or facilities support will need to go through typical IT channels to request support and should expect delays.

Although the college is encouraging this staged return, we understand the myriad of factors influencing each individual's decision and timeline. The university has reminded us that faculty and staff may have exceptions to these return dates related to flexible work arrangments, medical accommodations, or approved leave.

Faculty and staff interested in returning to their offices over the summer may use the following survey: COE Return to Campus Planning Survey<https://urldefense.com/v3/__https:/oregon.qualtrics.com/jfe/form/SV_d4iyVfiHoFqMQvQ__;!!C5qS4YX3!UF3Y-SeNsjR8cYavO6mO-639MFSq0n8HYsxWQaGo48MIXsbt3-3-7pQEOVCuzzdwbw$> to indicate their intent to return. Opportunities to informally move back to campus will begin after July 26th.

Three additional notes:

  *   Health guidelines: We will share guidance about safety measures and other physical expectations that will be in place closer to the Fall once that information has stabilized (e.g., masks, distancing, vaccination tracking). We know this information may influence some decision-making.
  *   Community factors: COE will engage in coordinated discussions with the university as information changes that may impact large groups of the college (e.g., local school district schedules, city transit). Individual circumstances will continue to be addressed on a case by case basis.
  *   Decision-making: Staff supervisors will be provided general decision-making guidance to assist as they engage in supporting their teams through this transition.

We will continue to share information as it becomes available.

Best,
Dianna

---------------
Dianna Carrizales-Engelmann, PhD
Assistant Dean for Administration, Director for Equity and Inclusion, College of Education
dcarriza at uoregon.edu<mailto:dcarriza at uoregon.edu> | 541-346-5407
1215 University of Oregon | Eugene, OR 97403-5277

I support all students regardless of immigration status or country of origin. As a Dreamer Ally, I support Dreamer students and promote their sense of belonging and safety as they pursue their higher education goals. For more information and resources please visit our Dreamers<https://www.uoregon.edu/dreamers> page and the Immigration FAQs<https://international.uoregon.edu/immigration_faq> page. I commit to not sharing your status with anyone if you reveal it to me, but also remind you that when interacting with faculty, staff, and offices around campus you are never required to reveal your immigration status.
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