coe-fac: Faculty Annual Evaluations -- Submission of evaluation materials by March 8th

[Amy Green]

Dear Faculty,

The faculty annual review process begins this month, February, with an expected completion date of April 8th. The guidelines and procedures below describe expectations for completing these annual faculty reviews.

All Faculty (Instructional NTTF, Research NTTF, and TTF):

  *   The period under review for all faculty is January 1, 2018 - December 31, 2018.  The review will encompass all professional activity within the calendar year (which includes publications, instruction, service, research and contributions to equity and inclusion as relevant to the faculty position).
     *   From the COE Annual Review and Merit Department Guideline, "Annual Review documents are prepared by faculty in the winter term of each year, following the COE templates for Annual Reviews. Annual Review meetings between the faculty member and immediate supervisor (Department Head or Program Director in academic units; Unit Director or direct supervisor in research units) are conducted in spring term."
  *   No later than March 8th, 2019: By this date, all faculty will submit required forms to their supervisor as described below.
  *   March 9th - April 8th, 2019: During this time frame, supervisors will schedule 1-1 annual review meetings with faculty. The purpose of these meetings will be to discuss performance in the past calendar year and discuss performance goals for the upcoming year.
  *   April 15th, 2019: By this date, supervisors must complete all evaluations and submit all evaluation materials to COE HR.
     *   For instructional NTTF and TTF, the evaluation materials expected for submission include the Executive Summary, CV, and FARE* [Faculty Annual Review and Evaluation] feedback form for each faculty member.
     *   For research NTTF, the evaluation materials expected for submission include the Annual Evaluation Form and CV.
     *   *Faculty Annual Review Templates and Forms<https://coedocs.uoregon.edu/display/governance/Annual+Review+and+Merit+Review+Policies> are available on the COE Governance site. Faculty and their supervisor must use the most current versions of the templates stored on the COE Governance site, since there have been changes to these documents from prior years.

Instructional NTTF Only:

  *   No later than March 8th, 2019, instructional NTTF must submit a completed Instructional NTTF Annual Review Executive Summary* and a highlighted CV to their Department Head and Program Director. The Executive Summary document outlines performance accomplishments, achievements, and growth over the performance period of January 1, 2018 - December 31, 2018. The Executive Summary should be no longer than two pages in length. The CV should highlight (via color coding/shading) calendar year 2018 accomplishments. There are no restrictions on page lengths for CVs.

Research NTTF Only:

  *   No later than March 8th, 2019, research NTTF must submit to their supervisor a Research NTTF Annual Evaluation form* with sections 1 - 5 completed and a highlighted CV. Note that there are three versions of the Research NTTF Annual Evaluation form, one for each research classification series (Research Assistant, Research Associate, Research Professor). The CV should highlight (via color coding/shading) calendar year 2018 accomplishments. There are no restrictions on page lengths for CVs.

TTF Only:

  *   No later than March 8th, 2019, TTF must submit a completed TTF Annual Review Executive Summary* and a highlighted CV to their Department Head. The Executive Summary document outlines performance accomplishments, achievements, and growth over the performance period of January 1, 2018 - December 31, 2018. The Executive Summary should be no longer than four pages in length. The CV should highlight (via color coding/shading) calendar year 2018 accomplishments. There are no restrictions on page lengths for CVs.

Thank you,
Amy

Amy Green
College of Education
Assistant Director of Human Resources, COE
HEDCO 230
Eugene,  OR 97403
Phone:  541-346-2449  Email:  amygreen at uroegon.edu<mailto:amygreen at uroegon.edu>

[COE-3435-CGY11-2]


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