REMINDER - FY24 AP Deadlines

[Business Affairs News]

Good afternoon,


As we approach the end of Fiscal Year 2024, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following deadlines for us to complete closing the fiscal year in a timely manner.





  *   Vendor set-up requests type 1        Submit vendor set up requests for all Custom Contracts, Personal Service Contracts/PSC, PO for Services and PO's for FY24 by close of business Wednesday, June 12th
                 *   NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2025 unless special arrangements are made



  *   Vendor set-up requests Type 2        Submit vendor set up requests for direct billed invoices, travel reimbursements, refunds, and activations for FY24 by close of business Tuesday, June 18th
                 *   NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2025 unless special arrangements are made



  *   Invoice entry                                        Enter all vendor invoices for FY24 by close of business Monday, June 24,th to ensure approvals and payment processing in the current fiscal year.
                 *   The final check run for FY24 will be Thursday, June 27th



  *   Invoice approvals                                 Please make sure all invoices to be included in FY24 are approved for processing by close of business Wednesday, June 26th



  *   Wire Transfers                                      All Wires for FY24 must be received by AP no later than 10:00 a.m. Monday, June 24th to allow adequate time for the wires to clear the bank system and post by the end of the month.





Additionally,  when processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which fiscal year the document will post to.

Transaction dates will begin to automatically default to FY25 on July 1st.



If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 2024, the revenue or expense must be posted to FY24. You must change the date on your document to June 30 when processing the transaction in July.



We will close period 12 on Tuesday, July 9th at 5:00 p.m.   Please make sure to post June transactions by 12:00 p.m. that day to allow time for documents to clear the approval process.



For other information on year-end closing, please see the BAO webpage at: https://ba.uoregon.edu/finance-and-accounting/closing-procedures.





Thank you for your attention to these important deadlines.





Diane Carl

Accounts Payable Manager

Business Affairs

PH:  541-346-4235

dicarl at uoregon.edu<mailto:dicarl at uoregon.edu>

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