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<p class="MsoNormal"><span style="color:#1F497D">Good </span>afternoon<span style="color:#1F497D">,
<o:p></o:p></span></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="xxmsonormal">As we approach the end of Fiscal Year 2024, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following deadlines for us to complete closing the fiscal year in a timely manner.
<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l4 level1 lfo1">Vendor set-up requests type 1 Submit vendor set up requests for all Custom Contracts, Personal Service Contracts/PSC, PO for Services and PO's for FY24 by close of business
<b>Wednesday, June 12<sup>th</sup></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<li class="xxmsonormal" style="mso-list:l4 level6 lfo1">NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2025 unless special arrangements are made<o:p></o:p></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="color:black;mso-list:l0 level1 lfo2;background:white">
Vendor set-up requests Type 2 Submit vendor set up requests for direct billed invoices, travel reimbursements, refunds, and activations for FY24 by close of business
<b>Tuesday, June 18<sup>th</sup></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<li class="xxmsonormal" style="color:black;mso-list:l0 level6 lfo2;background:white">
NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2025 unless special arrangements are made<o:p></o:p></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="xmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l3 level1 lfo3">Invoice entry Enter all vendor invoices for FY24 by close of business
<b>Monday, June 24<sup>,th</sup></b><sup> </sup>to ensure approvals and payment processing in the current fiscal year.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<li class="xxmsonormal" style="mso-list:l3 level6 lfo3"><u>The final check run for FY24 will be
<b>Thursday, June 27<sup>th </sup></b><o:p></o:p></u></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l2 level1 lfo4">Invoice approvals Please make sure all invoices to be included in FY24 are approved for processing by close of business
<b>Wednesday, June 26<sup>th</sup></b><o:p></o:p></li></ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l1 level1 lfo5">Wire Transfers All Wires for FY24 must be
<b><u>received by AP no later than 10:00 a.m.</u></b><u> <b>Monday, June 24<sup>th</sup></b></u> to allow adequate time for the wires to clear the bank system and post by the end of the month.<o:p></o:p></li></ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Additionally, <span style="color:black">when processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which fiscal year the document will post to.</span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Transaction dates will begin to automatically default to FY2</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">5<span style="color:black"> on July 1st.</span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 202</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4,<span style="color:black"> the revenue or expense must be posted to FY2</span>4<span style="color:black">. You must change the date on your document to June 30 when processing the transaction in July. </span></span><o:p></o:p></pre>
<pre> <o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">We will close period 12 on Tuesday, July </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">9<span style="color:black">th at 5:00 p.m. Please make sure to post June transactions b</span>y 12:00 p.m.<span style="color:black"> that day to allow time for documents to clear the approval process. </span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">For other information on year-end closing, please see the BAO webpage at: <a href="https://ba.uoregon.edu/finance-and-accounting/closing-procedures.">https://ba.uoregon.edu/finance-and-accounting/closing-procedures.</a></span><o:p></o:p></pre>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Thank you for your attention to these important deadlines.
<o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Diane Carl</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Accounts Payable Manager</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Business Affairs</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">PH: 541-346-4235
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<p class="xmsonormal" style="margin-bottom:12.0pt"><u><span style="font-family:"Cambria",serif;color:black"><a href="mailto:dicarl@uoregon.edu"><span style="color:black">dicarl@uoregon.edu</span></a></span></u><o:p></o:p></p>
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