Year-End Departmental Accounts Receivable Deadlines

[Business Affairs News]

Good morning,

The Business Affairs Financial Services Department would like to remind University of Oregon personnel of important year-end procedures regarding non-student information system (non-SIS) accounts receivable (AR). According to Generally Accepted Accounting Principles (GAAP), accrual accounting requires revenue to be recorded in the fiscal year and period when the product is delivered or the services are provided, not when payment is received.

Departments that sell products or provide services should accrue amounts owed to them by customers external to the UO.

Tuesday, July 9th 5:00 p.m. is the deadline to record accounts receivable for revenue earned during FY24 and write offs of uncollectible amounts in fiscal period 12 (FP12). This includes recording receivables and write offs in shared funds (such as the general fund) as well as departmental funds. Our goal is to have all June and remaining FY24 activity recorded in FP12.

Wednesday, July 10th is the deadline for departments to submit the required detail and aging report of non-SIS AR. This includes reports for receivables in shared funds as well as departmental funds.


  *   The report total should match FY24 Banner general ledger ending non-SIS AR balances.
  *   The report must include the amount, who it is due from, a description of the goods or services, and the date they were provided.
  *   To review general ledger accounts, use FGITBAL/FGIGLAC or FWIGLDD.
  *   Please email reports to rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>

Common non-SIS AR account codes:

  *   A3101 - Misc Advances Receivable-Non SIS
  *   A3103 - Misc A/R
  *   A3106 - Sundry Receivable
  *   A3110 - Travel Advance Receivable-Non SIS
  *   A3702 - AR from Affiliated Foundation

Monday, July 22nd is the deadline to submit updated department non-student accounts receivable detail and aging reports that include fiscal period 14 activity.

For more information, please visit our websites listed below.

Year End closing deadlines, procedures, forms and year end training:  Closing Procedures & Deadlines<https://ba.uoregon.edu/finance-and-accounting/closing-procedures>

AR Year End Report Form:  Year End Accounts Receivable Form<https://forms.uoregon.edu/document/launch/year-end-accounts-receivable>

General AR instructions: Accounts Receivable (non-student) | Business Affairs<https://ba.uoregon.edu/content/accounts-receivable-non-student>

Thank you,

Business Affairs Financial Services Department

Robbin Howard, 6-1115, rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>
Jill Ritz, 6-1256, jritz at uoregon.edu<mailto:jritz at uoregon.edu>
Phil Davis, 6-3524, pdavis at uoregon.edu<mailto:pdavis at uoregon.edu>


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