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<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Business Affairs Financial Services Department would like to remind University of Oregon personnel of important year-end procedures regarding non-student information system (non-SIS) accounts receivable (AR). According to Generally
Accepted Accounting Principles (GAAP), accrual accounting requires revenue to be recorded in the fiscal year and period when the product is delivered or the services are provided, not when payment is received.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Hlk42246150">Departments that sell products or provide services should accrue amounts owed to them by customers external to the UO.
</a><o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Tuesday, July 9<sup>th</sup> 5:00 p.m.</b> <b>is the deadline</b> to record accounts receivable for revenue earned during FY24 and write offs of uncollectible amounts in fiscal period 12 (FP12). This includes recording receivables and
write offs in shared funds (such as the general fund) as well as departmental funds. Our goal is to have all June and remaining FY24 activity recorded in FP12.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Wednesday, July 10th is the deadline</b> for departments to submit the required detail and aging report of non-SIS AR.
<span style="font-family:"Aptos",sans-serif">This includes reports for receivables in shared funds as well as departmental funds.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">The report total should match FY24 Banner general ledger ending non-SIS AR balances.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">The report must include the amount, who it is due from, a description of the goods or services, and the date they were provided.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">To review general ledger accounts, use FGITBAL/FGIGLAC or FWIGLDD.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Please email reports to
<a href="mailto:rchoward@uoregon.edu">rchoward@uoregon.edu</a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Common non-SIS AR account codes:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">A3101 - Misc Advances Receivable-Non SIS<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">A3103 - Misc A/R<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">A3106 - Sundry Receivable<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">A3110 - Travel Advance Receivable-Non SIS<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">A3702 - AR from Affiliated Foundation<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Monday, July 22<sup>nd</sup> is the deadline</b> to submit
<b>updated</b> department non-student accounts receivable detail and aging reports that include fiscal period 14 activity.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For more information, please visit our websites listed below.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Year End closing deadlines, procedures, forms and year end training: <a href="https://ba.uoregon.edu/finance-and-accounting/closing-procedures">Closing Procedures & Deadlines</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">AR Year End Report Form: <a href="https://forms.uoregon.edu/document/launch/year-end-accounts-receivable">Year End Accounts Receivable Form</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">General AR instructions: <a href="https://ba.uoregon.edu/content/accounts-receivable-non-student">
Accounts Receivable (non-student) | Business Affairs</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Business Affairs Financial Services Department<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Robbin Howard, 6-1115, <a href="mailto:rchoward@uoregon.edu">
rchoward@uoregon.edu</a><o:p></o:p></p>
<p class="MsoNormal">Jill Ritz, 6-1256, <a href="mailto:jritz@uoregon.edu">jritz@uoregon.edu</a><o:p></o:p></p>
<p class="MsoNormal">Phil Davis, 6-3524, <a href="mailto:pdavis@uoregon.edu">pdavis@uoregon.edu</a><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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