travelnews: WINTER BREAK TRAVEL REMINDERS

Mon Dec 15 10:24:32 PST 2025

Hello UO Travelers and Travel Delegates,

As we head into the holidays, winter break, and the quiet period we would like to provide a few announcements, reminders, and guidance.

  *   The University Business Operations Center (720 E 13th Ave. former TUC) will be closed to campus December 22-January 2. The normal office schedule will resume the week of January 5th. Travel Office personnel are available via phone or email during this time, with the exception of December 25th and January 1st. https://ba.uoregon.edu/travel

  *   Please make sure to pick up your One Card by Thursday 12/18. One Cards to be picked up on the second floor from a Travel Office team member, make sure to bring your UO ID Card.

  *   Direct Travel will close early at 1:00 PM on December 24th and December 31st. Please make sure to have all approved Requests to Direct Travel by 12:00 PM on these dates.  Direct Travel will be closed on December 25th and January 1st. For urgent after-hours assistance from the travel agency, please call After hours emergency only  203-786-6395  (Membership ID8V) Fee: $22 per call.

  *   Expense Report and Request Approvers, please assign a delegate to approve in your place if you plan to be out of the office and unavailable. The Travel Office may not approve on behalf of your department. To assign a delegate with approval permissions follow these steps:
     *   Log into Concur and click on the person icon in the upper right [cid:image001.png at 01DC6DAA.D62EC710]
     *   Select settings icon [cid:image002.png at 01DC6DAA.D62EC710]
     *   Go to Expense Settings in left hand side menu and select Expense Delegates
     *   A list of people who are assigned as delegates will pop up, where you can add new delegates and assign them approval permissions by clicking on the “Can Approve” check box corresponding with the Delegate’s name OR you can assign an Approver for a temporary period. Make sure to also check the box for  “Received Approval Emails”

[cid:image003.png at 01DC6DAC.17931570]

  *   For travel agent assisted airfare reservations, please make sure to send a copy of the approved Request to uofotravelteam at dt.com<mailto:uofotravelteam at dt.com>.  To send a copy of the approved Request follow these steps:
     *   Log into Concur and navigate to your Requests
     *   Click on the Request to open and select Print/Share (under the trip title) and then click *UO Request Printed Report
     *   A copy of you Request will pop up on the screen. You can use the blue buttons in the lower right to print a PDF of your Request and send the PDF copy to uofotravelteam at dt.com<mailto:uofotravelteam at dt.com> OR
     *   You can copy the Direct Travel email in the upper left of the screen, click on blue Email button in lower right of screen, paste email into the Recipients field, add your own email address to the list of recipients and then click on blue Send button

[cid:image004.png at 01DC6DAC.FFDBA720]

  *   Please be advised of the following Accounts Payable’s Holiday Check Run Schedule:
     *   Tuesday December 23, 2025        Regular Check Run (ACH, SUA & Paper checks)  Any checks requested for pick up must be picked up by 4:00pm
     *   Wednesday December 24, 2025      ACH & SUA Check Run only (No paper checks will be issued)  Direct deposits will be posted to accounts on Friday 12/26, due to the bank holiday 12/25
     *   Thursday December 25, 2025       No Check Run
     *   Tuesday December 30, 2025        Regular Check Run  (ACH, SUA & paper checks)  Any checks requested for pick up must be picked up by 2:00pm
     *   Wednesday December 31, 2025      ACH & SUA Check Run only (No paper checks will be issued)  Direct deposits will be posted to accounts on Friday 1/2/26, due to the bank holiday 1/1/26

Wishing safe travels, warmth, and joy to you all!

Brooke Millett Montgomery
Travel Manager
University of Oregon Travel Office
(541) 346-3445
bmillett at uoregon.edu<mailto:bmillett at uoregon.edu>

**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy.?**<http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**>

Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel at uoregon.edu

TravelNews Opt In for Travel and Concur tips:   https://lists.uoregon.edu/mailman/listinfo/travelnews

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