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<p class="MsoNormal">Hello UO Travelers and Travel Delegates, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As we head into the holidays, winter break, and the quiet period we would like to provide a few announcements, reminders, and guidance.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>The University Business Operations Center (720 E 13<sup>th</sup> Ave. former TUC) will be closed to campus December 22-January 2.</b> The normal office schedule will resume the
week of January 5<sup>th</sup>. Travel Office personnel are available via phone or email during this time, with the exception of December 25<sup>th</sup> and January 1<sup>st</sup>.
<a href="https://ba.uoregon.edu/travel">https://ba.uoregon.edu/travel</a> <o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Please make sure to pick up your One Card by Thursday 12/18.</b> One Cards to be picked up on the second floor from a Travel Office team member, make sure to bring your UO ID Card.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Direct Travel will close early at 1:00 PM on December 24<sup>th</sup> and December 31<sup>st</sup>. Please make sure to have all approved Requests to Direct Travel by 12:00 PM on
these dates.</b> Direct Travel will be closed on December 25<sup>th</sup> and January 1<sup>st</sup>. For urgent after-hours assistance from the travel agency, please call After hours emergency only 203-786-6395 (Membership ID8V) Fee: $22 per call.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Expense Report and Request Approvers, please assign a delegate to approve in your place if you plan to be out of the office and unavailable. The Travel Office may not approve on behalf
of your department. To assign a delegate with approval permissions follow these steps:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Log into Concur and click on the person icon in the upper right
<span style="mso-ligatures:none"><img border="0" width="32" height="28" style="width:.3333in;height:.2916in" id="_x0000_i1028" src="cid:image001.png@01DC6DAA.D62EC710"></span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Select settings icon
<span style="mso-ligatures:none"><img border="0" width="73" height="19" style="width:.7569in;height:.1944in" id="_x0000_i1027" src="cid:image002.png@01DC6DAA.D62EC710"></span> <o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Go to Expense Settings in left hand side menu and select Expense Delegates<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">A list of people who are assigned as delegates will pop up, where you can add new delegates and assign them approval permissions by clicking on the “Can Approve” check box corresponding
with the Delegate’s name OR you can assign an Approver for a temporary period. Make sure to also check the box for “Received Approval Emails”<o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="mso-ligatures:none"><img border="0" width="675" height="226" style="width:7.0347in;height:2.3541in" id="_x0000_i1026" src="cid:image003.png@01DC6DAC.17931570"></span><o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">For travel agent assisted airfare reservations, please make sure to send a copy of the approved Request to
<a href="mailto:uofotravelteam@dt.com">uofotravelteam@dt.com</a>. To send a copy of the approved Request follow these steps:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Log into Concur and navigate to your Requests<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Click on the Request to open and select Print/Share (under the trip title) and then click *UO Request Printed Report<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">A copy of you Request will pop up on the screen. You can use the blue buttons in the lower right to print a PDF of your Request and send the PDF copy to
<a href="mailto:uofotravelteam@dt.com">uofotravelteam@dt.com</a> OR<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">You can copy the Direct Travel email in the upper left of the screen, click on blue Email button in lower right of screen, paste email into the Recipients field, add your own email
address to the list of recipients and then click on blue Send button <o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraph"><span style="mso-ligatures:none"><img border="0" width="403" height="288" style="width:4.2013in;height:3.0in" id="Picture_x0020_1" src="cid:image004.png@01DC6DAC.FFDBA720"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Please be advised of the following Accounts Payable’s Holiday Check Run Schedule:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Tuesday December 23, 2025</span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Regular
Check Run (ACH, SUA & Paper checks) Any checks requested for pick up must be picked up by 4:00pm</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Wednesday December 24, 2025</span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">
ACH & SUA Check Run only (No paper checks will be issued) Direct deposits will be posted to accounts on Friday 12/26, due to the bank holiday 12/25</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Thursday December 25, 2025</span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">No
Check Run</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Tuesday December 30, 2025</span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Regular
Check Run (ACH, SUA & paper checks) Any checks requested for pick up must be picked up by 2:00pm </span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Wednesday December 31, 2025</span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span> <span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">ACH
& SUA Check Run only (No paper checks will be issued) Direct deposits will be posted to accounts on Friday 1/2/26, due to the bank holiday 1/1/26</span><o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Wishing safe travels, warmth, and joy to you all!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal" style="background:white"><b><span style="font-size:14.0pt;font-family:"Bradley Hand ITC";color:#201F1E">Brooke Millett Montgomery</span></b><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">Travel Manager<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">University of Oregon Travel Office<o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">(541) 346-3445<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="color:black"><a href="mailto:bmillett@uoregon.edu" target="_blank"><span style="font-size:12.0pt;color:blue">bmillett@uoregon.edu</span></a></span><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><i><span style="font-size:14.0pt;color:#201F1E">** </span></i><i><span style="font-size:12.0pt;color:#1F497D"> <b>If your travel involves human subjects research, please do not disclose any information that is protected
under UO Policy and other Regulations </b></span></i><span style="color:black"><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**" target="_blank"><b><i><span style="font-size:12.0pt;color:blue">http://rcs.uoregon.edu/content/regulations-and-uo-policy.</span></i></b><i><span style="font-size:14.0pt;color:blue">?**</span></i></a></span><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:14.0pt;color:#201F1E">Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel@uoregon.edu</span><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:#201F1E;background:yellow;mso-highlight:yellow">TravelNews Opt In for Travel and Concur tips: </span></b><span style="color:black"><a href="https://lists.uoregon.edu/mailman/listinfo/travelnews"><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:blue;background:yellow;mso-highlight:yellow">https://lists.uoregon.edu/mailman/listinfo/travelnews</span></b></a></span><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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