travelnews: Reminders and Updates

[BAO news for travel administrators]

Hello Travel Delegates and Travelers,

Happy New (Fiscal) Year! As we commence with the new fiscal year and continue efforts to complete FY25 tasks there are a few updates and reminders to be aware of.

*       Due to volume of end of fiscal year tasks and the holiday on Friday, July 4, there will be no July Travel/Concur Roundtable meeting.
*       Notice of Fee Increase for International Travel Insurance: Starting July 1, 2025
o       The University of Oregon provides insurance coverage through Chubb to its employees, faculty, students and others traveling internationally on behalf of the university. This coverage's primary purpose is to provide emergency medical evacuation.
o       New Rate: $3.50 per person per day for up to 364 continuous travel days.  Travel days 365 days or longer are considered permanent assignments and are excluded by this policy.
o       Applies to: All employees and students traveling internationally on UO-affiliated business
o       Billing Process: Enrollment and billing for staff and faculty will continue through Concur
o       Coverage Extension: Individuals enrolled in the insurance plan may extend their coverage for leisure travel (personal deviation) associated with their university-related trip for up to 14 days
o       For additional information regarding this benefit please visit us online<https://safety.uoregon.edu/international-travel-registration-and-insurance>.
o       If you have additional questions or need further clarification, please contact riskmanagement at uoregon.edu.<mailto:risk at uoregon.edu>
*       FY25 Year End Tasks:
o       Delete any sample/test expense reports from Concur
o       By July 7, please create and/or complete expense reports for any trips from FY25 or prior, that have not yet been reconciled
o       Double check to ensure all Lodge Card and One Card transactions have been placed in an expense report and labeled with the correct expense type
o       Include all traveler out-of-pocket expenses

Wishing you all a joyous and safe long weekend and a happy new fiscal year!

Brooke Millett Montgomery
Travel Manager
University of Oregon Travel Office
(541) 346-3445
bmillett at uoregon.edu<mailto:bmillett at uoregon.edu>

**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy.?**<http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**>

Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel at uoregon.edu

TravelNews Opt In for Travel and Concur tips:   https://lists.uoregon.edu/mailman/listinfo/travelnews



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