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<div>Hello Travel Delegates and Travelers, </div>
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<div>Happy New (Fiscal) Year! As we commence with the new fiscal year and continue efforts to complete FY25 tasks there are a few updates and reminders to be aware of.</div>
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<li>Due to volume of end of fiscal year tasks and the holiday on Friday, July 4, <b>t</b><b>here will be no July Travel/Concur</b><b> Roundtable meeting</b>.</li><li><font size="3"><span style="font-size:12pt;"><b>Notice of Fee Increase for International Travel Insurance</b></span></font><font size="3"><span style="font-size:12pt;"><b>: Starting July</b></span></font><font size="3"><span style="font-size:12pt;"><b>
1, 2025</b></span></font></li></ul>
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<li>The University of Oregon provides insurance coverage through Chubb to its employees, faculty, students and others traveling internationally on behalf of the university. This coverage’s primary purpose is to provide emergency medical evacuation. </li><li><font size="3"><span style="font-size:12pt;"><b>New Rate:</b></span></font><font size="3"><span style="font-size:12pt;"> $3.50 per person per day for up to 364 continuous travel days. Travel days 365 days or longer are considered permanent assignments
and are excluded by this policy. </span></font></li><li><font size="3"><span style="font-size:12pt;"><b>Applies to:</b></span></font><font size="3"><span style="font-size:12pt;"> All employees and students traveling internationally on UO-affiliated business </span></font></li><li><font size="3"><span style="font-size:12pt;"><b>Billing Process:</b></span></font><font size="3"><span style="font-size:12pt;"> Enrollment and billing for staff and faculty will continue through Concur </span></font></li><li><font size="3"><span style="font-size:12pt;"><b>Coverage Extension:</b></span></font><font size="3"><span style="font-size:12pt;"> Individuals enrolled in the insurance plan may extend their coverage for leisure travel (personal deviation) associated with
their university-related trip for up to 14 days </span></font></li><li><font face="Aptos" size="3"><span style="font-size:12pt;">For additional information regarding this benefit please </span></font><a href="https://safety.uoregon.edu/international-travel-registration-and-insurance"><font face="Aptos" size="3" color="#467886"><span style="font-size:12pt;"><u>visit
us online</u></span></font></a><font face="Aptos" size="3"><span style="font-size:12pt;">. </span></font></li><li><font face="Aptos" size="3"><span style="font-size:12pt;">If you have additional questions or need further clarification, please contact </span></font><a href="mailto:risk@uoregon.edu"><font face="Aptos" size="3" color="#467886"><span style="font-size:12pt;"><u>riskmanagement@uoregon.edu.</u></span></font></a><font face="Aptos" size="3"><span style="font-size:12pt;"> </span></font></li></ul>
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<li><b>FY25 Year End Tasks:</b></li></ul>
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<li>Delete any sample/test expense reports from Concur</li><li><b>By July 7, please c</b><b>reate</b><b> and/or complete</b><b> expense reports </b><b>for any trips</b><b> from FY25 or prior</b><b>,</b><b> that have not yet been reconci</b><b>led</b></li><li>Double check to ensure all Lodge Card and One Card transactions have been placed in an expense report and labeled with the correct expense type</li><li>Include all traveler out-of-pocket expenses </li></ul>
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<div>Wishing you all a joyous and safe long weekend and a happy new fiscal year!</div>
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<div><font face="Bradley Hand ITC" size="4" color="#201F1E"><span style="font-size:14pt;"><b>Brooke Millett Montgomery</b></span></font></div>
<div><font size="3" color="#201F1E"><span style="font-size:12pt;">Travel Manager</span></font></div>
<div><font size="3" color="#201F1E"><span style="font-size:12pt;">University of Oregon Travel Office</span></font></div>
<div><font size="3" color="#201F1E"><span style="font-size:12pt;">(541) 346-3445</span></font></div>
<div><font size="3"><span style="font-size:12pt;"><a href="mailto:bmillett@uoregon.edu"><font color="blue"><u>bmillett@uoregon.edu</u></font></a></span></font></div>
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<div><font size="4" color="#201F1E"><span style="font-size:14pt;"><i>** </i><font size="3" color="#1F497D"><span style="font-size:12pt;"><i> </i></span></font><font size="3" color="#1F497D"><span style="font-size:12pt;"><b><i>If your travel involves human subjects
research, please do not disclose any information that is protected under UO Policy and other Regulations </i></b></span></font><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**"><font size="3" color="blue"><span style="font-size:12pt;"><b><i><u>http://rcs.uoregon.edu/content/regulations-and-uo-policy.</u></i></b></span></font><font color="blue"><i><u>?**</u></i></font></a></span></font></div>
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<div><font size="4" color="#201F1E"><span style="font-size:14pt;">Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel@uoregon.edu</span></font></div>
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<div><font face="Constantia" size="4" color="#201F1E"><span style="font-size:14pt;"><span style="background-color:yellow;"><b>TravelNews Opt In for Travel and Concur tips: </b></span><a href="https://lists.uoregon.edu/mailman/listinfo/travelnews"><font color="blue"><span style="background-color:yellow;"><b><u>https://lists.uoregon.edu/mailman/listinfo/travelnews</u></b></span></font></a></span></font></div>
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