travelnews: Travel Reminders-New User Interface, Unused Ticket Credits, Winter Break Schedule, and Upcoming Training

[BAO news for travel administrators]

Hello UO Travelers and Delegates,

The Travel Team has a few updates and reminders for you all as winter break begins and we look forward to a new academic term in the coming weeks.

Concur New User Interface

Concur's New User Interface will go live on Monday, December 18th. To preview Concur's new UI please see the attached PDF and follow the steps provided. The new UI is a relatively small change, though will allow greater accessibility to all users.  Users can expect all of the same features with a refreshed look and navigation to Request, Expense, and Travel via a drop down menu in the upper left of the page.



Unused Ticket Credits

The Unused Ticker report is updated and listed monthly on the Travel Office website. Please see Unused Ticket Report December 2023<https://pages.uoregon.edu/baoforms/web/travel/xlsx/unused-ticket-report-current.xlsx> to download a copy of the current report. There are unused tickets credits that will expire at the end of 2023. Please review the list to know if your department traveler's have credits and determine if these credits can be used for the original traveler or another traveler in your department, connect with the travel agency that originally ticketed the airfare for information on using the credit for your department's travelers.

Credits that are unused by the expiry date will be forfeited to the airline and no longer available for use.  If your department will not be able to use a credit and will grant the credit to another UO department, please let the Travel Office know ASAP by emailing the Travel Manager at bmillett at uoregon.edu<mailto:bmillett at uoregon.edu>. Please provide the name of the original traveler and the amount of the ticket being granted to other UO travelers. The travel agencies will be notified with a list of credits that the  can be used toward the next available UO ticket purchase.

*Departments that grant their unused ticket credits to another UO traveler will not receive a credit on their department index.


Winter Holiday Schedule

*       Travel Office operations: The Travel Office will be closed on December 25tha and January 1, though will be operating again December 26-29th.

*       Building hours: Thompson University Center building will be closed to the public December 25-29, 2023.  To connect with the Travel Office, please call 541-346-3100.


*       Campus Department Travel Approval: Please note, during the week of December 26-29, many campus departments are observing the "Quiet Week" and your department travel approvers may be unavailable. For the smoothest reservation experience, departments and travelers should finalize needed reservations by December 22.

*       Campus Department Back Up Approvers: Department travel approvers (for Concur Requests and/or Expense Reports) should consider assigning approval permissions to one of your delegates. Information on assigning a delegate can be found here<https://ba.uoregon.edu/procedure/5376>. You will need to click the check box for "Can Approve" or "Can Approve Temporary" and assign dates.


Upcoming Training Opportunities

Quarterly Travel Policy Class is scheduled for Thursday, January 11, 2024 from 8:30am-1:00pm. Training for new Travel Delegates or delegates wanting a refresher.  If you are booking and processing travel reimbursements for UO business travel, please attend this important training to learn UO Travel Policy, IRS Accountable Plan guidelines and for an overview of the Concur Travel and Expense system. Required for Concur Processor candidates.

Please register on My Tracks:  https://uomytrack.pageuppeople.com/learning/3331/timeslot/282857


Wishing you all a happy winter season!

Brooke Millett Montgomery
Travel Manager
University of Oregon Travel Office
(541) 346-3445
bmillett at uoregon.edu<mailto:bmillett at uoregon.edu>

**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy.?**<http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**>

Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel at uoregon.edu

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews



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