travelnews: IMPORTANT: New laptop loaner program for international travel to high-risk countries

[BAO news for travel administrators]

Good Afternoon UO Travelers and Delegates:



The Information Security Office and the Office of Safety and Risk Services encourage all employees traveling to high-risk countries to borrow a loaner laptop to help keep intellectual property safe.



Travelers may have data stored on their laptop that is viewed as valuable to certain foreign governments or other entities, or must be protected under University policies, state or federal laws.



How the new loan program works

Any UO faculty, staff or student employee traveling to a high-risk country is eligible to borrow devices.



When a travel request is approved in Concur, the traveler, their approver and delegate will all receive an email that encourages the use of a loaner device.



As soon as the trip is booked travelers should contact their local IT support to coordinate the loan.



On return, travelers should save any important data then return the laptop to their local IT support. Once the laptop is returned it will be wiped clean.



If one must bring their laptop to a high-risk country



Do:
1.     Remove personal and sensitive information from devices before travel,
2.     Keep them in your possession at all times,
3.     Protect electronics with up-to-date anti-virus software
4.     Watch this 2 minute video<https://uomytrack.pageuppeople.com/learning/2524>
5.     Read these pre-trip instructions<https://service.uoregon.edu/TDClient/KB/ArticleDet?ID=60368>



Do not:
1.     Accept thumb drives,
2.     Install unfamiliar software,
3.     Open suspicious links,
4.     Connect to unsecured wireless networks, (if you must, connect to the UO VPN before accessing UO systems).


Please send any questions regarding this new program to infosec at uoregon.edu<mailto:infosec at uoregon.edu>


[cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF]
Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy

Travel Office/Concur Help Desk:     Phone:  6-3100 ***  Email:  travel at uoregon.edu<mailto:travel at uoregon.edu>

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews


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