travelnews: TRAVEL TIPS: Reimbursing Travel Expenses for a Independent Contractor

[BAO news for travel administrators]

Good Morning -

When processing travel expenses for someone using a Personal Service Contract (PSC), you must first determine if you are paying a company or an individual.

Paying a Company:    The company sends an invoice and the expense is paid as a Banner invoice with the tax reportable account code 24599.   You do not collect receipts as these are retained by the company to use when filing their own business taxes.

Paying an Individual:    Any travel expense paid to an individual must follow IRS, OUS and UO travel policy.  You collect the receipts and the reimbursement is processed on a Duckweb form.  Use the 39xxx series account code or 28635.  Remember that anytime you use either of these two accounts codes you must use a Duckweb travel form to reimburse expenses.

For more information see    Travel:  Independent Contractors  http://ba.uoregon.edu/staff/travel-independent-contractors

Feel free to call the Travel Office with questions.

Laurie 6-3158
Conny  6-0812
Amy  6-3445

Thank you,

Laurie Jacoby, CTC
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu
541-346-3158 - Voice
541-346-5820 - Fax

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