[Prevscilist] FW: grad-dir: Graduate Student Summer Enrollment

[Leslie Leve]

PrevSci students,

See below if you are enrolling in summer term and are on a GE.

Leslie



***********
Leslie Leve, PhD
Professor and Associate Dean for Research and Faculty Development
College of Education
Associate Director, Prevention Science Institute
University of Oregon

Phone: 541-346-9601
Web: https://education.uoregon.edu/users/leslie-leve

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From: <grad-dir-bounces at lists.uoregon.edu<mailto:grad-dir-bounces at lists.uoregon.edu>> on behalf of Kellie Geldreich <kellieg at uoregon.edu<mailto:kellieg at uoregon.edu>>
Date: Friday, May 19, 2017 at 9:29 AM
To: "grad-sec at lists.uoregon.edu<mailto:grad-sec at lists.uoregon.edu>" <grad-sec at lists.uoregon.edu<mailto:grad-sec at lists.uoregon.edu>>, "grad-dir at lists.uoregon.edu<mailto:grad-dir at lists.uoregon.edu>" <grad-dir at lists.uoregon.edu<mailto:grad-dir at lists.uoregon.edu>>, "gtf-contacts at lists.uoregon.edu<mailto:gtf-contacts at lists.uoregon.edu>" <gtf-contacts at lists.uoregon.edu<mailto:gtf-contacts at lists.uoregon.edu>>
Subject: grad-dir: Graduate Student Summer Enrollment

Sent on Behalf of Peter Fehrs, Labor Relations
________________________________

Hello Graduate Coordinators, Directors of Graduate Studies, and GE Contacts,

The language below about summer term tuition and fees should be sent to your Graduate Employees (GEs) as it might help answer questions they have. Under their new collective bargaining agreement (CBA), GEs are responsible for 65% of summer fees when enrolled in classes used to meet the requirements for their degree. Enrollment in 601, 603, 503, 605 credits presumptively qualify towards the requirements for their degree; other courses may be used to meet the requirements of the degree but that varies based on the program degree requirements. The following email is intended to help GEs ensure they utilize the waiver appropriately.

GEs may enroll for summer and have their tuition waived as long as they meet the requirements as set forth in Article 19 of their CBA (see below). More information on qualifying for the waiver and the Summer Tuition Waiver Form is available at: https://gradschool.uoregon.edu/node/167

Graduate students taking comprehensive exams, advancing to candidacy or graduating during summer term must be registered for a minimum of 3 appropriate graduate credits for summer term. The minimum enrollment for a graduate student who does register is 3 graduate credits.

-Peter Fehrs
Peter Fehrs
Sr. Labor Relations Coordinator
pfehrs at uoregon.edu<mailto:pfehrs at uoregon.edu>
http://hr.uoregon.edu
541-346-2998 FAX 541-346-2548

---------------------------------------

Hello Graduate Employees,

This email is to remind you of the process for enrolling for the summer term and alert you to changes in the collective bargaining agreement that impact your fee responsibility. The tuition waiver is applicable for up to 16 credits, for classes that will be used to meet degree requirements. If you enroll in courses used to meet the requirements of your degree, you are responsible for paying 65% of the summer fees. The waiver does not cover self-support courses, courses with irregular fees, and those courses that are not used towards degree requirements. Fees are listed at: https://registrar.uoregon.edu/costs/tuition-fees

If you are planning on using the summer tuition waiver you should speak with your advisor to ensure that the courses in which you are enrolling are required for your degree. If you sign up for courses that are not required for your degree under this benefit, you could be in violation of the collective bargaining agreement and the student conduct code and you will have to work with payroll to ensure the benefit is repaid. If you do register you must be enrolled for a minimum of 3 graduate credits. Graduate students taking comprehensive exams, advancing to candidacy, or graduating during summer term must be registered for a minimum of 3 appropriate graduate credits for summer term. More information on qualifying for the waiver, and the Summer Tuition Waiver Form is available at: https://gradschool.uoregon.edu/node/167

Below is the relevant article from the collective bargaining agreement:

ARTICLE 19 SUMMER TERM

Section 1. Graduate students who do not require academic credit to satisfy program or degree requirements, or who find that needed or required courses are not offered in summer term, may be appointed to summer term GE positions. Those who receive such summer GE appointments are exempt from the graduate credit enrollment requirement of Article 23.

Section 2. The workload or FTE for summer term appointments will be specified in the summer section GDRS (see Article 9, Section 4). During the summer term, GEs may be appointed on overload at an FTE level that exceeds .49 with the approval of the Dean of the Graduate School. The University will endeavor to make equivalent appointments throughout the University for comparable summer assignments. This agreement establishes minimum pay levels, but not the maximum pay levels that Departments or employing units may pay GEs during the summer term.

Section 3. During the summer term GEs shall be compensated in the same manner as they are during the three other terms (see Article 23, Section 1).

Section 4. Recognizing the variability of summer course registration, employing units may take the following steps to establish summer appointments:

a)       Ask GEs to indicate interest in summer work at any time during the academicyear.

b)       Issue a "tentative summer offer," if they believe work will be available during the summer, which can be made contingent on sufficient enrollment in a course or sufficient funding for non-instructional work.

Tentative summer offers can be rescinded without penalty up to four weeks prior to the start of the summer session in which the work is scheduled to commence. If a tentative offer is rescinded later than four weeks prior to the start of the summer session in which the work is scheduled to commence, the GE will be entitled to a payment of $300.00 in consideration of work performed preparing for the assignment.

Except in extraordinary circumstances, offers of summer appointment shall be issued no later than one week prior to the start of the summer session in which the work is scheduled to commence.
The rescission of accepted offers of summer appointment is governed by Article 17.

Section 5. Summer Tuition Waiver: Tuition waivers will apply to the summer term for all classes that will be used to meet requirements for the degree (excluding those with irregular fees) for GEs who have:

a)                fiscal year appointments (i.e., one appointment for July 1-June30);

b)               appointments in any two quarters of the preceding academic year;or

c)                summer termappointments.


Section 6. Summer Fees: GEs shall be responsible for paying sixty-five percent (65%) of summer fees associated with enrollment in classes used to meet requirements for the degree, as provided for in Section 5. GEs shall be responsible for all summer fees associated when enrolled solely in classes not meeting requirements for their degree.

Section 7. Each May, the contract administrator will send a notice to all current GEs and a notice to all GE hiring units outlining the major provisions of this article and reminding notice recipients that GEs are allowed to enroll for summer term and will receive the summer tuition waiver as outlined in this article. Employing units and supervisors shall not discourage GEs from summer enrollment or from accessing any other contractual benefit.






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