payroll: PayNews- October 2026

[BA Payroll Office News]

Upcoming Events

  *   Payroll Deadlines:
     *   October 13 - Payroll Document Deadline
     *   October 16 - EPAF deadline
     *   October 21-23 - Time Entry Window
     *   October 27, 9am - Stop/Correct Pay Deadline
     *   October 30 - Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   November 4, 2026, 9:00am to 12:00pm - HRIS Time Entry
     *   November 4, 2026, 10:00am to 11:30am - I-9 Employment Workshop
     *   November 5, 2026, 12:00pm to 1:30pm - HRIS EPAF
Fall Payroll Cleanup
As we move through the fall term, please take a few moments to review your employee records and staffing information.

  *   Review employee rosters to ensure all employees are being paid at the correct FTE.
  *   Verify new hires are set up in Banner. If you have employees currently working who have not yet been entered into Banner, please submit all required hiring documents to Payroll as soon as possible. If documents have already been submitted and the employee has not been set up, please contact Payroll for assistance. Ensure a manual check is processed for any retroactive pay to maintain compliance with BOLI rules.
Update Department Payroll Contacts
Please visit the Payroll website and review the Department Payroll Administrator section to confirm the contact listed for your organization is current.
If updates are needed, email payroll at uoregon.edu with your organization code and the correct contact information. Keeping department contacts current helps ensure timely communication and efficient payroll processing.
We encourage departments to review this information quarterly. Payroll will begin sending reminder notifications every six months to help maintain accurate records.
Employee Address Updates
This is also a great opportunity to remind employees to review and update their mailing addresses, if needed. Maintaining current address information helps ensure that W-2 forms and other important payroll-related communications are delivered to the correct location.
Important Reminders
Employment and Position Changes
Please notify Payroll immediately if you are aware of any upcoming:

  *   Terminations
  *   Retirements
  *   Leave Without Pay (LWOP)
  *   FTE reductions
  *   Start date changes
For changes occurring prior to October 26, timely notification is essential. This includes salaried employees separating before November 1, as well as employees affected by insufficient paid leave or delayed separation paperwork. Early communication helps prevent overpayments and supports accurate October payroll processing and ensures accurate year-end W-2 reporting.
Open enrollment is mandatory
Please help us remind PEBB-eligible employees that benefits open enrollment is absolutely mandatory this month. Employees who do not complete open enrollment by October 31 will not have PEBB medical insurance for themselves or their families in 2027.
Join the Payroll Team
We are currently recruiting for a Payroll Accountant position.

  *   Payroll Accountant: https://careers.uoregon.edu/en-us/job/537026/payroll-accountant
Thank you for your attention to these important payroll matters and for your continued support. If you have questions or need assistance, please contact Payroll at payroll at uoregon.edu.

Best regards,
The Payroll Office

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