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<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Upcoming Events<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level1 lfo1"><b><span style="font-family:"Times New Roman",serif">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 13 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 16 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 21-23 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 27, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">October 30 – Payday<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level1 lfo1"><b><span style="font-family:"Times New Roman",serif">Trainings (Register in
</span></b><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-family:"Times New Roman",serif">MyTrack</span></b></a><b><span style="font-family:"Times New Roman",serif">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">November 4, 2026, 9:00am to 12:00pm - HRIS Time Entry<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">November 4, 2026, 10:00am to 11:30am - I-9 Employment Workshop<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:1.0pt;mso-list:l2 level2 lfo1"><span style="font-family:"Times New Roman",serif">November 5, 2026, 12:00pm to 1:30pm – HRIS EPAF<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Fall Payroll Cleanup<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">As we move through the fall term, please take a few moments to review your employee records and staffing information.<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l3 level1 lfo2">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Review employee rosters</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"> to ensure all employees are being paid at the correct FTE.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l3 level1 lfo2">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Verify new hires are set up in Banner.</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"> If you have employees currently working who have not yet been entered
into Banner, please submit all required hiring documents to Payroll as soon as possible. If documents have already been submitted and the employee has not been set up, please contact Payroll for assistance. Ensure a manual check is processed for any retroactive
pay to maintain compliance with BOLI rules.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Update Department Payroll Contacts<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Please visit the Payroll website and review the
<b>Department Payroll Administrator</b> section to confirm the contact listed for your organization is current.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">If updates are needed, email
<b>payroll@uoregon.edu</b> with your organization code and the correct contact information. Keeping department contacts current helps ensure timely communication and efficient payroll processing.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">We encourage departments to review this information quarterly. Payroll will begin sending reminder notifications every six months to help maintain accurate records.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Employee Address Updates<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">This is also a great opportunity to remind employees to review and update their mailing addresses, if needed. Maintaining current address information helps ensure that W-2 forms and other
important payroll-related communications are delivered to the correct location.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Important Reminders<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Employment and Position Changes<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Please notify Payroll immediately if you are aware of any upcoming:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Terminations<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Retirements<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Leave Without Pay (LWOP)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">FTE reductions<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Start date changes<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">For changes occurring prior to
<b>October 26</b>, timely notification is essential. This includes salaried employees separating before
<b>November 1</b>, as well as employees affected by insufficient paid leave or delayed separation paperwork. Early communication helps prevent overpayments and supports accurate October payroll processing and ensures accurate year-end W-2 reporting.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Open enrollment is mandatory</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Please help us remind PEBB-eligible employees that benefits open enrollment is absolutely mandatory this month. Employees who do not complete open enrollment by October 31 will not have PEBB
medical insurance for themselves or their families in 2027.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Join the Payroll Team<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">We are currently recruiting for a
<b>Payroll Accountant</b> position.<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l0 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Payroll Accountant:
<a href="https://careers.uoregon.edu/en-us/job/537026/payroll-accountant">https://careers.uoregon.edu/en-us/job/537026/payroll-accountant</a>
<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Thank you for your attention to these important payroll matters and for your continued support. If you have questions or need assistance, please contact Payroll at
<b>payroll@uoregon.edu</b>.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Best regards,</span><span style="font-family:"Times New Roman",serif"><br>
</span><span style="font-family:"Times New Roman",serif">The Payroll Office</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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