payroll: PayNews – August 2026

[BA Payroll Office News]

PayNews – August 2026
Upcoming Events

  *   Payroll Deadlines:
     *   August 12 – Payroll Document Deadline
     *   August 17 – EPAF deadline
     *   August 20-24 – Time Entry Window
     *   August 26, 9am – Stop/Correct Pay Deadline
     *   August 31 – Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   September 2, 2026, 9:00am to 12:00pm – HRIS Time Entry
     *   September 2, 2026, 10:00am to 11:30am – I-9 Employment Workshop
     *   September 3, 2026, 12:00pm to 1:30pm – HRIS EPAF

Fall Term Hires and Hire Documents

·       A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work for everyone. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities

  *   Did you get your employees’ new hire packet turned in? These can be submitted before their first day. Early submission helps ensure timely setup, direct deposit enrollment, and avoids late pay issues.
  *   Be upfront with Employees. The cut off for September payroll is September 11th, 2026. If any of the paperwork is late, please inform your employee that we cannot guarantee pay on time for September 30th.
  *   We also encourage new employees to sign up for direct deposit as soon as possible to ensure they receive their pay promptly.  Otherwise, their first paycheck will be mailed to the mailing address on file, which may delay its arrival.

Great time to check:

  *   Check your employee rosters. Make sure that everyone who is working for you is getting paid at the correct FTE.
  *   If you have any employees that are working but are not set up in Banner, please get the new hire documents into payroll ASAP.

Summer Work study:
Please note that work-study funds may only be used during the summer term by students who have received a summer-term work-study award. If you plan to use work-study funding during the summer, please verify that the student's work-study award has been established for the summer term.
Reminders

  *   Terminations, LWOP, FTE Reductions, Retirement:
If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before August 26th, notify Payroll immediately. This includes salaried employees terminating before September 1 or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate August payroll.

Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at payroll at uoregon.edu<mailto:payroll at uoregon.edu>.

Best regards,
The Payroll Office

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