payroll: PayNews – July 2026

[BA Payroll Office News]

PayNews – July 2026

Upcoming Events

  *   Payroll Deadlines:
     *   July 13 – Payroll Document Deadline
     *   July 16 – EPAF deadline
     *   July 22-24 – Time Entry Window
     *   July 28, 9am – Stop/Correct Pay Deadline
     *   July 31 – Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   August 05, 2026, HRIS Time Entry 9am-12pm
     *   August 05, 2026, I-9 Employment Workshop 9am-11:30am
     *   August 06, 2026 HRIS Payroll Redistributions (PHAREDS) 10am-11:30am


Uploading Documents to the Payroll Dropbox: When uploading documents to the Payroll Dropbox, please include the following information in the document name:

·        "Employee Name, Employee Type, Employee ID, Sender Name"

Providing this information will help Payroll quickly identify the employee type and ensure documents are routed to the appropriate person for processing.

Summer Remote Work:  If any employees will be working remotely from another city or state during the summer, please complete the Employee Working Outside Oregon form https://ba.uoregon.edu/payroll/employee-working-outside-oregon. This ensures proper tax withholding and compliance.


Fiscal Year 26 Deadlines: https://ba.uoregon.edu/payroll-accounting-adjustment-deadlines-for-fiscal-year-end
For Period 12- Due dates have now passed.

  *   PAA Form - July 7th (Tuesday) - Payroll Accounting Adjustment Form should have been received in the Payroll Office by 5pm. Write "Posting Date June 30, 2026" on top of forms.
  *   PHAREDS - July 8th (Wednesday) - PHAREDS current quarter adjustments (April, May, and June) should have been completed by 5pm. Override the default posting date to June 30, 2026 in order for them to post to Period 12.
For Period 14 - PAA Only

  *   PAA Form - July 14th (Tuesday) 12:00pm - Please write "Posting Date June 30, 2026" on top of forms and submit by noon.

Reminders

  *   Terminations, LWOP, FTE Reductions, Retirement:
If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before July 28, notify Payroll immediately. This includes salaried employees terminating before August 1 or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate July payroll.


  *   Faculty/GE Summer Appointments:
If any summer appointments are canceled, please notify Payroll right away to avoid overpayments.



  *   Student Wage Increase - Student wages increased on July 1, 2026, due to the CBA.  All jobs will be updated to the new rate in Banner.  Please check your roster to ensure that all affected employees were updated correctly.

This rate increase will create two timesheets for the July time entry.  The hours worked need to be divided up between the two timesheets in the following manner:

All hours worked in June (Old rate) should be entered into the first timesheet.
All hours worked in July (New rate) should be entered into the second timesheet.

Note: If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!
  *   Personal Leave Earn Code - Both Personal Leave earn codes will be available for July time entry.

Personal Leave Reporting Period Earn Code for July 2026 Time Entry:
     *   LTQ         FY 25-26 (Personal Leave used up until 6/30/26)
     *   LTP          FY 26-27 (Personal Leave used on 7/1/26 or after)
*All classified employees must have used the remaining FY 25-26 personal leave by June 30th.

   Salaried & Hourly Employees:
    All personal leave used in June must be entered using earn code LTQ.

               Hourly Employees:

   All personal leave used in July must be entered using the earn code LTP.  (You will get the possible insufficient leave warning for LTP, but it will load the hours before applying.)

   *Warning - If you enter the incorrect earn code it could cause DOC pay or other balance leave issues.  Please pay close attention to the earn code you use.

·       New Federal Work Study Indices
Federal Work-Study Time Entry Procedures for July Payroll.

All Federal and UO Work Study indices have been updated automatically for FY26 in Banner.

Federal year-end reporting must be able to distinguish between June and July payroll expense.

     *   June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22626* (FY26)
     *   July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index 22627* (FY27)
Use appropriate letter (A-H) to correlate with the correct program code. Refer to Federal Work-Study Indices page<https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes> for indices and examples of July Time Entry.

Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at payroll at uoregon.edu<mailto:payroll at uoregon.edu>.

Best regards,
The Payroll Office


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