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<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Times New Roman",serif">PayNews – July 2026<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i>Upcoming Events</i></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">July 13 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">July 16 – EPAF deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">July 22-24 – Time Entry Window<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">July 28, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">July 31 – Payday
<o:p></o:p></span></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Trainings (Register in
</span></b><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">MyTrack</span></b></a><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">August 05, 2026, HRIS Time Entry 9am-12pm<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">August 05, 2026, I-9 Employment Workshop 9am-11:30am<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">August 06, 2026 HRIS Payroll Redistributions (PHAREDS) 10am-11:30am<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<pre style="margin-bottom:12.0pt"><span class="MsoHyperlink"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext">Uploading Documents to the Payroll Dropbox: </span></b></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">When uploading documents to the Payroll Dropbox, please include the following information in the document name:<o:p></o:p></span></pre>
<pre style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Times New Roman",serif">"Employee Name, Employee Type, Employee ID, Sender Name"<o:p></o:p></span></pre>
<pre style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Providing this information will help Payroll quickly identify the employee type and ensure documents are routed to the appropriate person for processing.<o:p></o:p></span></pre>
<pre style="margin-bottom:12.0pt"><span class="MsoHyperlink"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext">Summer Remote Work:</span></b></span><span class="MsoHyperlink"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext;text-decoration:none"> </span></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">If any employees will be working remotely from another city or state during the summer, please complete the Employee Working Outside Oregon form </span><a href="https://ba.uoregon.edu/payroll/employee-working-outside-oregon"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">https://ba.uoregon.edu/payroll/employee-working-outside-oregon</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">. This ensures proper tax withholding and compliance.<br><br><b><u><o:p></o:p></u></b></span></pre>
<pre style="margin-bottom:12.0pt"><b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Fiscal Year 26 Deadlines:</span></u></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span><a href="https://ba.uoregon.edu/payroll-accounting-adjustment-deadlines-for-fiscal-year-end"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">https://ba.uoregon.edu/payroll-accounting-adjustment-deadlines-for-fiscal-year-end</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></pre>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">For Period 12- Due dates have now passed.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo3"><span style="font-family:"Times New Roman",serif">PAA Form - <b>July 7th (Tuesday)</b> - Payroll Accounting Adjustment Form should have been received in the Payroll Office by 5pm. Write "Posting Date June
30, 2026" on top of forms.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3"><span style="font-family:"Times New Roman",serif">PHAREDS - <b>July 8th (Wednesday)</b> - PHAREDS current quarter adjustments (April, May, and June) should have been completed by 5pm. <b><u>Override the
default posting date to June 30, 2026</u></b> in order for them to post to Period 12.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">For Period 14 - PAA Only<o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-list:l0 level1 lfo4"><span style="font-family:"Times New Roman",serif">PAA Form - <b>July 14th (Tuesday) 12:00pm</b> - Please write "Posting Date June 30, 2026" on top of forms and <b><u>submit by noon.</u></b><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-family:"Times New Roman",serif">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"></span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo5"><b><span style="font-family:"Times New Roman",serif">Terminations, LWOP, FTE Reductions, Retirement:<br>
</span></b><span style="font-family:"Times New Roman",serif">If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before <b>July 28</b>,
<u>notify Payroll immediately. </u>This includes salaried employees terminating before
<b>August 1</b> or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate
<b>July</b> payroll.<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo5"><b><span style="font-family:"Times New Roman",serif">Faculty/GE Summer Appointments:<br>
</span></b><u><span style="font-family:"Times New Roman",serif">If any summer appointments are canceled, please notify Payroll right away to avoid overpayments.</span></u><b><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></b></li></ul>
<p class="MsoListParagraph"><strong><o:p> </o:p></strong></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;mso-list:l2 level1 lfo5">
<strong><span style="font-family:"Aptos",sans-serif">Student Wage Increase</span></strong><span style="font-family:"Times New Roman",serif"> - Student wages increased on July 1, 2026, due to the CBA. All jobs will be updated to the new rate in Banner. Please
check your roster to ensure that all affected employees were updated correctly.<br>
<br>
This rate increase will create two timesheets for the July time entry. The hours worked need to be divided up between the two timesheets in the following manner:<br>
<br>
All hours worked in June (Old rate) should be entered into the first timesheet.<br>
All hours worked in July (New rate) should be entered into the second timesheet.<br>
<br>
<strong>Note:</strong> If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo5">
<strong><span style="font-family:"Aptos",sans-serif">Personal Leave Earn Code</span></strong><span style="font-family:"Times New Roman",serif"> - Both Personal Leave earn codes will be available for July time entry.<br>
<br>
Personal Leave Reporting Period Earn Code for July 2026 Time Entry: <o:p></o:p></span></li><ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo5">
<strong><span style="font-family:"Aptos",sans-serif">LTQ</span></strong><span style="font-family:"Times New Roman",serif"> FY 25-26 (Personal Leave used up until 6/30/26)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo5">
<strong><span style="font-family:"Aptos",sans-serif">LTP </span></strong><span style="font-family:"Times New Roman",serif">FY 26-27 (Personal Leave used on 7/1/26 or after)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in">
<span style="font-family:"Times New Roman",serif">*All classified employees must have used the remaining FY 25-26 personal leave by June 30th.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in">
<strong> Salaried & Hourly Employees</strong>:<br>
All personal leave used in June must be entered using earn code <strong>LTQ</strong>.<o:p></o:p></p>
<p style="margin-bottom:6.0pt"> <strong>Hourly Employees</strong>:<o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in">
All personal leave used in July must be entered using the earn code <strong>LTP</strong>. (You will get the possible insufficient leave warning for
<strong>LTP</strong>, but it will load the hours before applying.)<o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in">
*Warning - If you enter the incorrect earn code it could cause DOC pay or other balance leave issues. Please pay close attention to the earn code you use.<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l1 level1 lfo6">
<![if !supportLists]><strong><span style="font-size:12.0pt;font-family:Symbol;font-weight:normal"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></strong><![endif]><strong><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">New Federal Work Study Indices</span></strong><strong><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;font-weight:normal"><o:p></o:p></span></strong></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in">
<span style="font-family:"Times New Roman",serif">Federal Work-Study Time Entry Procedures for July Payroll.<br>
<br>
All Federal and UO Work Study indices have been updated automatically for FY26 in Banner.<br>
<br>
Federal year-end reporting must be able to distinguish between June and July payroll expense.
<o:p></o:p></span></p>
<ul type="disc">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo5">
<span style="font-family:"Times New Roman",serif">June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22626* (FY26)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo5">
<span style="font-family:"Times New Roman",serif">July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index 22627* (FY27)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:.5in">
<span style="font-family:"Times New Roman",serif">Use appropriate letter (A-H) to correlate with the correct program code. Refer to
</span><a href="https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes" target="_blank" title="https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes"><span style="font-family:"Times New Roman",serif">Federal Work-Study Indices page</span></a><span style="font-family:"Times New Roman",serif">
for indices and examples of July Time Entry.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at </span><a href="mailto:payroll@uoregon.edu" target="_blank"><span style="font-family:"Times New Roman",serif">payroll@uoregon.edu</span></a><span style="font-family:"Times New Roman",serif">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Best regards,</span><span style="font-family:"Times New Roman",serif"><br>
</span><span style="font-family:"Times New Roman",serif">The Payroll Office</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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