payroll: 35 day Rule Payments

[BA Payroll Office News]

Amanda,
It would be actual hours worked from first day to end of the month. They wouldn't be limited to the 60% in this case.

Anita Gurule
Director of Payroll Services
University of Oregon
Phone: 541-346-2975
agurule3 at uoregon.edu<mailto:agurule3 at uoregon.edu>

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From: Amanda Rosenberg <amandaro at uoregon.edu>
Sent: Friday, February 21, 2025 10:33 AM
To: Anita Gurule <agurule3 at uoregon.edu>
Subject: FW: 35 day Rule Payments

Hi Anita!

Thanks for this instruction! Quick question, are we to use 60% of wages for the hours already worked (like other pay advances) OR are we to use the actual hours worked from the first shift up through the last day of the month (or other end point)?

Thank you!
Amanda

[cid:image002.png at 01DB844C.5C16A350]
Amanda Rosenberg, SHRM-CP
Executive Assistant to AVP/COS & HR Director
Division of Student Life
p: 541-346-8149
pronouns: she/her/hers

From: payroll-bounces at lists.uoregon.edu<mailto:payroll-bounces at lists.uoregon.edu> <payroll-bounces at lists.uoregon.edu<mailto:payroll-bounces at lists.uoregon.edu>> On Behalf Of BA Payroll Office News
Sent: Friday, February 21, 2025 10:02 AM
To: payroll at lists.uoregon.edu<mailto:payroll at lists.uoregon.edu>
Subject: payroll: 35 day Rule Payments

Hello all!
There were some excellent questions raised regarding how to handle payments for employees affected by the 35-day rule. After considering all relevant factors, it has been determined that employees falling under the 35-day rule should receive a payroll advance. The department administrator can complete the payroll advance form on behalf of the employee and note in the comments section that the advance is due to the 35-day rule.


  *   Processing the payment as a payroll advance helps prevent potential overpayments, as the hours will still load into Banner, reducing the risk of missing a manual adjustment.
  *   Additionally, treating the payment as a payroll advance eliminates the need for manual leave adjustments when processing an MCR for hours. The system will automatically calculate the correct leave accruals when time is entered.

Both the electronic and paper versions of the payroll advance form can be accessed at the bottom of this link<https://ba.uoregon.edu/payroll/payroll-advance>.

Regards,
Anita Gurule
Director of Payroll Services
University of Oregon
Phone: 541-346-2975
agurule3 at uoregon.edu<mailto:agurule3 at uoregon.edu>

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