payroll: PayNews - October 2023

[BAO Payroll Office News]

Updates


  *   New Form I-9 - USCIS has released a new I-9 that is required to be used starting tomorrow, November 1st. The individual listing on the Payroll Forms<https://ba.uoregon.edu/payroll/payroll-administration/reports-and-forms> page as well as all the bundled hire packets have been updated with the new version. Please recycle any pre-printed packets you may have. If the Payroll Office receives old I-9 forms in hire packets, we will contact you to get a new one completed.

  *   Banner Report Replacement - IS has been working to replace the reporting platform for reports generated from Banner forms PWIPAYR, PWIORPT, PWRPRMR, PWIFOAP, and PWIEMPL. That work is now complete and you will see new prompt pages and updated report output. You may have to login to Cognos after launching the report from Banner.

  *   Personnel Updates
     *   Adrian Hartvigsen has joined the Payroll office as our new Academic Payroll and Retirement Specialist. Adrian previously worked in University Housing and prior to her graduation she was a student employee with the Payroll office. We are glad to have Adrian join the team, so please welcome her. You can contact her at 541-346-1132 or ahartvig at uoregon.edu<mailto:ahartvig at uoregon.edu>.

     *   Ben Kane, Director of Payroll Services, will be leaving Business Affairs and the UO with his last day being November 9. Ben relocated to Berkeley, CA, earlier this year to be closer to family and has been working remotely ever since. Holly Syljuberget will be stepping in as Interim Payroll Manager effective immediately. You can contact Holly at 541-346-4340 or holly1 at uoregon.edu<mailto:holly1 at uoregon.edu>.

Reminders


  *   Terminations, LWOP, FTE Reductions - Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments, going on leave without pay, or reducing their FTE before November 30, 2023. This includes salaried employees who will have insufficient paid leave hours to cover time off or prior separations in which paperwork is just now being submitted.

Our office would like to work with you in adjusting the employee's June pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll at uoregon.edu, or one of our contacts below:
     *   For Faculty & OA pay, Chad, chadh at uoregon.edu<mailto:chadh at uoregon.edu>, or Adrian, ahartvig at uoregon.edu<mailto:ahartvig at uoregon.edu>
     *   For Classified pay, Mindy, mindy at uoregon.edu<mailto:mindy at uoregon.edu>
     *   For GE pay, Keri, kbartow1 at uoregon.edu<mailto:kbartow1 at uoregon.edu>

  *   Help Us Go Paperless - Regular monthly earnings statements are always available on DuckWeb and the Payroll office is strongly encouraging everyone to sign up for the paperless option via DuckWeb. Printed earnings statements will be delivered via Campus Mail to departments based on the Org name listed on the earnings statement. If your department must mail paper earnings statements to employee addresses on file, a mail slip will need to be provided to Mail Services with the index to be billed for the postage and handling.


Upcoming Events



  *   Payroll Deadlines:
     *   November 7th - Payroll Document Deadline
     *   November 13th - EPAF Submission Deadline
     *   November 16th-20th - November Time Entry Window
     *   November 22nd, 9am - November Stop and Correct Pay Deadline
     *   November 30th - November Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/__;!!C5qS4YX3!H6mBo6RO-_iHVuCPkqr1ft50eRvBaIs2z6eLJRs-hqSPWhT79NT2tvyN2EcGJqgP8_9rYg_f43kl9eeVaKtqNNtGHF0$>):
     *   November 1st, 10:00am-11:30am - I-9 Employment Eligibility Workshop with (optional) International Hire Documents Training
     *   November 7th, 1:30pm-4:30pm - HRIS Time Entry
     *   HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (cathy1 at uoregon.edu<mailto:cathy1 at uoregon.edu>)

Thank you,
The Payroll Office
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