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<div class="WordSection1">
<p class="MsoNormal"><i><span style="font-size:14.0pt">Updates<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>New Form I-9</b> – USCIS has released a new I-9 that is required to be used starting tomorrow, November 1st. The individual listing on the
<a href="https://ba.uoregon.edu/payroll/payroll-administration/reports-and-forms">
Payroll Forms</a> page as well as all the bundled hire packets have been updated with the new version. Please recycle any pre-printed packets you may have. If the Payroll Office receives old I-9 forms in hire packets, we will contact you to get a new one completed.<br>
<br>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Banner Report Replacement</b> – IS has been working to replace the reporting platform for reports generated from Banner forms PWIPAYR, PWIORPT, PWRPRMR, PWIFOAP, and PWIEMPL. That
work is now complete and you will see new prompt pages and updated report output. You may have to login to Cognos after launching the report from Banner.<br>
<br>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Personnel Updates</b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Adrian Hartvigsen has joined the Payroll office as our new Academic Payroll and Retirement Specialist. Adrian previously worked in University Housing and prior to her graduation she
was a student employee with the Payroll office. We are glad to have Adrian join the team, so please welcome her. You can contact her at 541-346-1132 or
<a href="mailto:ahartvig@uoregon.edu">ahartvig@uoregon.edu</a>.<br>
<br>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Ben Kane, Director of Payroll Services, will be leaving Business Affairs and the UO with his last day being November 9. Ben relocated to Berkeley, CA, earlier this year to be closer
to family and has been working remotely ever since. Holly Syljuberget will be stepping in as Interim Payroll Manager effective immediately. You can contact Holly at 541-346-4340 or
<a href="mailto:holly1@uoregon.edu">holly1@uoregon.edu</a>.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt">Reminders <o:p></o:p></span></i></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><b>Terminations, LWOP, FTE Reductions</b> – Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments,
going on leave without pay, or reducing their FTE before November 30, 2023. This includes salaried employees who will have insufficient paid leave hours to cover time off or prior separations in which paperwork is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's June pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll@uoregon.edu, or one of our contacts below:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo2">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Adrian, <a href="mailto:ahartvig@uoregon.edu">
ahartvig@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo2">For Classified pay, Mindy,
<a href="mailto:mindy@uoregon.edu">mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo2">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><br>
<br>
<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><b>Help Us Go Paperless</b> – Regular monthly earnings statements are always available on DuckWeb and the Payroll office is strongly encouraging everyone to sign up for the paperless
option via DuckWeb. Printed earnings statements will be delivered via Campus Mail to departments based on the Org name listed on the earnings statement. If your department must mail paper earnings statements to employee addresses on file, a mail slip will
need to be provided to Mail Services with the index to be billed for the postage and handling.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><i><span style="font-size:14.0pt">Upcoming Events</span></i></span><span class="eop"><span style="font-size:14.0pt"> </span></span><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"> </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span class="normaltextrun"><b>Payroll Deadlines</b></span><span class="normaltextrun">:</span><span class="eop"> </span><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 7th – Payroll Document Deadline<o:p></o:p></span></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 13th – EPAF Submission Deadline<o:p></o:p></span></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 16th-20th – November Time Entry Window</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 22nd, 9am – November Stop and Correct Pay Deadline</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 30th – November Payday</span><span class="eop"> </span><o:p></o:p></li></ul>
<li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span class="normaltextrun"><b>Trainings (Register in </b></span><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/__;!!C5qS4YX3!H6mBo6RO-_iHVuCPkqr1ft50eRvBaIs2z6eLJRs-hqSPWhT79NT2tvyN2EcGJqgP8_9rYg_f43kl9eeVaKtqNNtGHF0$" target="_blank"><span class="normaltextrun"><b><span style="color:#0563C1">MyTrack</span></b></span></a><span class="normaltextrun"><b>)</b>:</span><span class="eop"> </span><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 1st, </span>10:00am-11:30am – I-9 Employment Eligibility Workshop with (optional) International Hire Documents Training <span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">November 7th, 1:30pm-4:30pm – HRIS Time Entry</span><span class="eop"> <o:p></o:p></span></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span class="normaltextrun">HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (</span><a href="mailto:cathy1@uoregon.edu" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">cathy1@uoregon.edu</span></span></a><span class="normaltextrun">)</span><span class="eop"> </span><o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">The Payroll Office<o:p></o:p></span></p>
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