payroll: PayNews Monthly - July 2022

Wed Jul 20 10:21:39 PDT 2022

Time Entry Instructions

  *   SEIU COLA and Regular Merit Increases - Effective July 1, 2022
The COLA increases and July Merit Increases have now been uploaded. Please check your roster to ensure that your employees have been updated correctly.

For Hourly Employees:

PHAHOUR - There will be two timesheets for hourly classified and temporary employees; e-classes CD, CE, CH, CI, CL, CM, CN and TS (except pooled position BUOTNR).

Caution:
     *   Timesheet # 1 has current hourly rate for hours through June 30, 2022.
     *   Timesheet # 2 has new hourly rate with Effective Date of July 2 or 3, 2022, for hours beginning July 1, 2022.
     *   Ensure all leave hours taken (sick, vacation, comp. and personal) and overtime hours worked are recorded for the correct time period and rate.
Note: If hours are entered on only one timesheet (for hourly employees) you will have either overpaid or underpaid your employee!

Please make sure the Lead Work and Work-out-of-Class differentials are paid at the correct rates.

For Salaried Employees:

     *   Overtime hours worked in June - use earn code OTP (overtime for prior month), and enter the special rate - i.e. previous hourly rate before the COLA.
Questions regarding the time entry into PHAHOUR should be directed to Mindy Schmidling at mindy at uoregon.edu<mailto:mindy at uoregon.edu> or Lisa Knox at lisaknox at uoregon.edu<mailto:lisaknox at uoregon.edu>.

  *   Minimum Wage Increase - Oregon's minimum wage increased on July 1st, 2022.  All jobs that were below the new rate were automatically updated in Banner.  Please check your roster to ensure that all affected employees were updated correctly.

New Rates
Standard (Includes Eugene)         $13.50/hr
Portland Metro                                 $14.75/hr
Nonurban Counties                         $12.50/hr

This rate increase will create two timesheets for the July time entry.  The hours worked need to be divided up between the two timesheets in the following manner:

All hours worked in June (Old rate) should be entered into the first timesheet.
All hours worked in July (New rate) should be entered into the second timesheet.

Note: If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!

Questions should be directed to Mike Kasahun at mikek at uoregon.edu<mailto:mikek at uoregon.edu> or Austin Doerksen at adoerkse at uoregon.edu<mailto:adoerkse at uoregon.edu>.
  *   Personal Leave Earn Code - Both Personal Leave earn codes will be available for July time entry.

Personal Leave Reporting Period Earn Code for July 2022 Time Entry:
     *   LTQ        FY 21-22  (Personal Leave used up until 6/30/22)
     *   LTP         FY 22-23  (Personal Leave used on 7/1/22 or after)

*All classified employees must have used remaining FY 21-22 personal leave by June 30th.

Salaried & Hourly Employees:
All personal leave used in June must be entered using earn code LTQ.

Hourly Employees:
All personal leave used in July must be entered using earn code LTP.  (You will get the possible insufficient leave warning for LTP, but it will load the hours before applying.)
*Warning - If you enter the incorrect earn code it could cause DOC pay or other leave balance issues.  Please pay close attention to the earn code you use.

Questions regarding the time entry into PHAHOUR should be directed to Mindy Schmidling at mindy at uoregon.edu<mailto:mindy at uoregon.edu> or Lisa Knox at lisaknox at uoregon.edu<mailto:lisaknox at uoregon.edu>.

  *   New Federal Work Study Indices - Federal Work-Study Time Entry Procedures for July Payroll.

All Federal and UO Work Study indices have been updated automatically for FY23 in Banner.

Federal year-end reporting must be able to distinguish between June and July payroll expense.
     *   June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22622* (FY22)
     *   July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index 22623* (FY23)
Use appropriate letter (A-H) to correlate with the correct program code. Refer to Federal Work-Study Indices page<https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes> for indices and examples of July Time Entry.

Questions should be directed to Mike Kasahun at mikek at uoregon.edu<mailto:mikek at uoregon.edu> or Austin Doerksen at adoerkse at uoregon.edu<mailto:adoerkse at uoregon.edu>.

  *   FY23 COVID-19 Leave

The new allotment of COVID-19 Leave<https://hr.uoregon.edu/programs-services/covid-19-resources/covid-19-employee-leave-options#ESL> will increase current employee's balances back to 80 for full-time employees (pro-rated for two-weeks worth of time for part-time employees) effective July 1, 2022. In order to properly track COVID-19 leave used in FY22 vs. FY23 please follow the below instructions:
     *   June COVID-19 Hours: use earn code LTJ, Shift 1
     *   July COVID-19 Hours: use earn code LTJ, Shift 7

Upcoming Events

  *   Payroll Deadlines:
     *   July 20th-22nd - July Time Entry Window
     *   July 26th, 9am - July Stop and Correct Pay Deadline
     *   July 29th - July Payday

  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/__;!!C5qS4YX3!H6mBo6RO-_iHVuCPkqr1ft50eRvBaIs2z6eLJRs-hqSPWhT79NT2tvyN2EcGJqgP8_9rYg_f43kl9eeVaKtqNNtGHF0$>):
     *   August 9th, 1:30pm-3:30pm - HRIS Overview
     *   August 10th, 10:00am-11:30am - I-9 Employment Eligibility Workshop with (optional) International Hire Documents Training
     *   August 10th, 1:30pm-4:30pm - HRIS Time Entry
     *   August 11th, 10:00am-12:00pm - HRIS Payroll Redistributions (PHAREDS)
     *   HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (cathy1 at uoregon.edu<mailto:cathy1 at uoregon.edu>)

Thank you,
The Payroll Office
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