payroll: The PayNews Monthly - July 2021

[BAO Payroll Office News]

The PayNews Monthly - July 2021

Updates


  *   Staffing - Shelby Cooper, Director of Payroll Services, left UO on June 30, 2021. Ben Kane will remain as Acting Director while we conduct a search for a permanent successor.

Time Entry Instructions


  *   Minimum Wage Increase - Oregon's minimum wage increased on July 1, 2021. All jobs that were below the new rate were automatically updated in Banner. Please check your roster to ensure that all affected employees were updated correctly.

New Rates
Standard (Includes Eugene)                         $12.75/hr
Portland Metro                                                 $14.00/hr
Nonurban Counties                                         $12.00/hr

This rate increase will create two timesheets for July time entry. The hours worked need to be divided up between the two timesheets in the following manner:

All hours worked in June (old rate) should be entered into the first timesheet.
All hours worked in July (new rate) should be entered into the second timesheet.

Note: If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!

Questions should be directed to Mike Kasahun at mikek at uoregon.edu<mailto:mikek at uoregon.edu> or Austin Doerksen at adoerkse at uoregon.edu<mailto:adoerkse at uoregon.edu>.

  *   Personal Leave Earn Code - Both Personal Leave earn codes will be available for July time entry.

Personal Leave Reporting Period Earn Code for July 2021 Time Entry:

     *   LTP         FY 20-21 (Personal Leave used up until 6/30/21)
     *   LTQ        FY 21-22 (Personal Leave used on 7/1/21 or after)

*All classified employees must have used remaining FY 20-21 personal leave by June 30.


Salaried & Hourly Employees:
All personal leave used in June must be entered using earn code LTP.

Hourly Employees:
All personal leave used in July must be entered using earn code LTQ. (You will get the possible insufficient leave warning for LTQ, but it will load the hours before applying.)
*Warning - if you enter the incorrect earn code it could cause DOC pay or other leave balance issues. Please pay close attention to the earn code you use.

Questions regarding the time entry into PHAHOUR should be directed to Mindy Schmidling at mindy at uoregon.edu<mailto:mindy at uoregon.edu> or Ben Kane at bkane at uoregon.edu<mailto:bkane at uoregon.edu>.


  *   Emergency Paid Sick Leave - AEPS/EPSL expired on June 30, 2021. Any final usage should be reported as LTJ in July time entry. After July, LTJ will no longer be available and balances will be cleared out.

  *   New Federal Work-Study Indices - Federal Work-Study Time Entry Procedures for July Payroll.

All Federal and UO Work-Study indices have been updated automatically for FY22 in Banner.

Federal year-end reporting must be able to distinguish between June and July payroll expense.
     *   July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index 22622* (FY22)
     *   June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22411* (FY21)
Use appropriate letter (A-H) to correlate with the correct program code. Refer to Work-Study Indices and Program Codes<https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes> for indices and examples of July Time Entry.

Reminders


  *   Faculty and Officers of Administration Vacation Cap Changes

We encourage Faculty and Officers of Administration with a vacation balance above the normal balance of 260 to use this extra vacation by the end of September. The vacation cap for eligible Faculty and OAs will be reverting to 260 hours effective October 1. At the end of September, Payroll will adjust the vacation cap, therefore eliminating the possibility to accrue vacation above 260 hours after that. Individual employee vacation balances over 260 will not be adjusted down to 260 until after October payroll runs at the end of October. Vacation use in September will be deducted from your balance during October payroll and prior to any adjustments made to individual balances.

Upcoming Events


  *   Payroll Deadlines
     *   July Time Entry Window                                                July 21 - 23
     *   July Payday                                                                         July 30

  *   HRIS Trainings in MS Teams (Register in MyTrack<https://uomytrack.pageuppeople.com/>)
     *   HRIS Overview                                                                  August 3, 1:30 - 3:30 pm
     *   I-9 Workshop/International Hire Paperwork        August 4, 10:00 - 11:30 am
     *   HRIS Time Entry                                                                August 4, 1:30 - 4:30 pm
     *   HRIS Payroll Redistributions (PHAREDS)                 August 5, 10:00 am - 12:00 pm
     *   HRIS Electronic Approvals (EPAF)                              Contact Cathy McDermond (cathy1 at uoregon.edu<mailto:cathy1 at uoregon.edu>) to schedule for EPAF training

Thank you,
The Payroll Office
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