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<p class="MsoNormal"><b><span style="font-size:14.0pt">The PayNews Monthly – July 2021<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt">Updates</span></i></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><b><u><span style="font-size:12.0pt">Staffing</span></u></b> – Shelby Cooper, Director of Payroll Services, left UO on June 30, 2021. Ben Kane will remain as Acting Director while
we conduct a search for a permanent successor.<o:p></o:p></li></ul>
<p class="MsoNormal"><b><span style="font-size:14.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt">Time Entry Instructions</span></i></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b><u><span style="font-size:12.0pt">Minimum Wage Increase</span></u></b><span style="font-size:12.0pt">
</span>– Oregon’s minimum wage increased on July 1, 2021. All jobs that were below the new rate were automatically updated in Banner. Please check your roster to ensure that all affected employees were updated correctly.<br>
<br>
<b><u><span style="font-size:12.0pt">New Rates</span></u></b><br>
Standard (Includes Eugene) $12.75/hr<br>
Portland Metro $14.00/hr<br>
Nonurban Counties $12.00/hr<br>
<br>
This rate increase will create two timesheets for July time entry. The hours worked need to be divided up between the two timesheets in the following manner:<br>
<br>
All hours worked in June (old rate) should be entered into the first timesheet.<br>
All hours worked in July (new rate) should be entered into the second timesheet.<br>
<br>
<b>Note: </b>If hours are entered on only one timesheet you will have either overpaid or underpaid your employee!<br>
<br>
Questions should be directed to Mike Kasahun at <a href="mailto:mikek@uoregon.edu">
mikek@uoregon.edu</a> or Austin Doerksen at <a href="mailto:adoerkse@uoregon.edu">
adoerkse@uoregon.edu</a>.<br>
<br>
<b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b><u><span style="font-size:12.0pt">Personal Leave Earn Code</span></u></b> – Both Personal Leave earn codes will be available for July time entry.<br>
<br>
Personal Leave Reporting Period Earn Code for July 2021 Time Entry:<br>
<br>
<b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><b>LTP
</b>FY 20-21 (Personal Leave used up until 6/30/21)<b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><b>LTQ</b> FY 21-22 (Personal Leave used on 7/1/21 or after)<br>
<br>
*All classified employees must have used remaining FY 20-21 personal leave by June 30.<br>
<br>
<b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></li></ul>
</ul>
<p class="MsoListParagraph"><b>Salaried & Hourly Employees:<br>
</b>All personal leave used in June must be entered using earn code <b>LTP</b>.<br>
<br>
<b>Hourly Employees:</b><br>
All personal leave used in July must be entered using earn code <b>LTQ</b>. (You will get the possible insufficient leave warning for
<b>LTQ</b>, but it will load the hours before applying.)<br>
*Warning – if you enter the incorrect earn code it could cause DOC pay or other leave balance issues. Please pay close attention to the earn code you use.<br>
<br>
Questions regarding the time entry into PHAHOUR should be directed to Mindy Schmidling at
<a href="mailto:mindy@uoregon.edu">mindy@uoregon.edu</a> or Ben Kane at <a href="mailto:bkane@uoregon.edu">
bkane@uoregon.edu</a>.<br>
<br>
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><u><span style="font-size:12.0pt">Emergency Paid Sick Leave</span></u></b> – AEPS/EPSL expired on June 30, 2021. Any final usage should be reported as
<b>LTJ</b> in July time entry. After July, <b>LTJ</b> will no longer be available and balances will be cleared out.<b><u><span style="font-size:12.0pt"><br>
<br>
</span></u></b><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><u><span style="font-size:12.0pt">New Federal Work-Study Indices</span></u></b><span style="font-size:12.0pt">
</span>– Federal Work-Study Time Entry Procedures for July Payroll.<br>
<br>
All Federal and UO Work-Study indices have been updated automatically for FY22 in Banner.<br>
<br>
Federal year-end reporting must be able to distinguish between June and July payroll expense.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">July Hours: In PHAHOUR, use earn code RWS, Shift 1, Index
<b>22622</b>* (FY22)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">June Hours: In PHAHOUR, use earn code RWS, Shift 2, Index 22411* (FY21)<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in">Use appropriate letter (A-H) to correlate with the correct program code. Refer to
<a href="https://ba.uoregon.edu/payroll/work-study-indices-and-program-codes">Work-Study Indices and Program Codes</a> for indices and examples of July Time Entry.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><u><span style="font-size:12.0pt">Faculty and Officers of Administration Vacation Cap Changes</span></u></b><br>
<br>
We encourage Faculty and Officers of Administration with a vacation balance above the normal balance of 260 to use this extra vacation by the end of September. The vacation cap for eligible Faculty and OAs will be reverting to 260 hours effective October 1.
At the end of September, Payroll will adjust the vacation cap, therefore eliminating the possibility to accrue vacation above 260 hours after that. Individual employee vacation balances over 260 will not be adjusted down to 260 until after October payroll
runs at the end of October. Vacation use in September will be deducted from your balance during October payroll and prior to any adjustments made to individual balances.<b><span style="font-size:12.0pt"><o:p></o:p></span></b></li></ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><u><span style="font-size:12.0pt">Payroll Deadlines</span></u></b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">July Time Entry Window July 21 – 23<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">July Payday July 30<br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3"><b><u><span style="font-size:12.0pt">HRIS Trainings in MS Teams (Register in
<a href="https://uomytrack.pageuppeople.com/">MyTrack</a>)</span></u></b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">HRIS Overview August 3, 1:30 – 3:30 pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">I-9 Workshop/International Hire Paperwork August 4, 10:00 – 11:30 am<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">HRIS Time Entry August 4, 1:30 – 4:30 pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">HRIS Payroll Redistributions (PHAREDS) August 5, 10:00 am – 12:00 pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo3">HRIS Electronic Approvals (EPAF) Contact Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>) to schedule for EPAF training<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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