payroll: The PayNews Monthly - October 2019 Edition

[BAO Payroll Office News]

The PayNews Monthly - October 2019 Edition


Updates

  *   New 2020 Federal Form W-4 - Due to the Tax Cuts and Jobs Act of 2017, the Internal Revenue Service (IRS) will release a new version of the federal Form W-4 (Employee Withholding Certificate) for 2020.  While the final version is not yet available, employees can review the latest draft form and instructions<https://www.irs.gov/pub/irs-dft/fw4--dft.pdf> to familiarize themselves with upcoming changes.  Additional information will be shared as we receive more details from the IRS.
Reminders

  *   Hire Documents - When sending in hire documents, please address the envelope not only to Payroll, but also to the specific employee type so that it gets routed to the correct desk. E.g., Classified Payroll, Student Payroll, Faculty and OA Payroll, GE Payroll. You may also use the name of the person that needs the paperwork.


  *   Fall Rosters - Check your October rosters to verify that any additions or changes are properly reflected.  Please direct any questions to the proper payroll specialist<https://ba.uoregon.edu/payroll>.
  *   Paychecks and Statements - The Payroll Office holds payday paper checks through the 10th of the following month; checks that are not picked up by then are sent to the mailing address on file. Please encourage employees to keep their mailing address updated via DuckWeb. We would also appreciate your help in encouraging employees to sign up for direct deposit and going paperless for their earnings statements and W-2s.


  *   October Time Entry for Students
     *   We appreciate your patience while we work to enter the heavy fall rush of student hires in Banner throughout the time entry window. We will contact departments regarding issues and incomplete documents as soon as possible.
     *   Prior to time entry - creation of student job records will be based on the date the documents were received in the Payroll Office. We have completed everything received by the October document deadline of the 8th.
     *   During time entry (10/22 - 10/24) - please continue to check Banner for time entry records in PHAHOUR as job records will be added often.
     *   After noon on the last day of time entry (10/24) - if you have students that are not showing in PHAHOUR, please send Manual Check Requests to the Payroll Office for pay day processing. Do not wait for the record to be visible in PWIVERI. We will continue to work to get everyone paid.

Upcoming Events

  *   Dates
     *   October Time Entry Window                                       October 22nd -24th
     *   October Payday                                                                October 31st
     *   November Document Deadline                                 November 8th


  *   Trainings (Register in MyTrack<https://hr.uoregon.edu/mytrack-talent-management-system-0>)
     *   HRIS Overview                                                                  November 6th, 1:30-3:30pm
     *   HRIS Time Entry                                                                November 7th, 1:30-4:30pm
     *   I-9 Employment Eligibility Workshop                       November 7th, 10:00am-12:00pm
     *   HRIS Electronic Approval Forms (EPAF)                   November 13th, 9:30-11:00am

Thank you,
The Payroll Office
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