payroll: VACATION CASH-OUT UNDER SEIU CONTRACT - Reminder

[BAO Payroll Office News]

November 8, 2012

MEMORANDUM

TO:                 HR and Payroll Contacts

FROM:           Randall D. Wardlow, Associate Director - Human Resources

SUBJECT:      VACATION CASH-OUT UNDER SEIU CONTRACT


We are sending the information included below to all SEIU classified employees as required under the collective bargaining agreement.  In addition, your help in communicating this information to your staff and complying with the contract language is appreciated.


"I write to remind you of an important provision of the SEIU contract regarding payment of accrued vacation.  As an SEIU-represented employee, you have the opportunity to "cash out" up to 40 hours of vacation to be paid in your January 2013 paycheck, provided you have a minimum of 80 hours of accrued vacation leave remaining after the cash-out.  (SEIU-OUS Collective Bargaining Agreement, Article 47, section 17).

The option to "cash out" vacation is not new to the contract; however this is a reminder that the request for the payment must be made no later than December 31 of this year for the January 2013 payment.  The request to "cash out" vacation cannot be changed or revoked after December 31.  The language and procedural change was made to protect SEIU employees from unintended tax consequences.



The form to request a "cash-out" is available on the Human Resources website at:
http://hr.uoregon.edu/policy/leaves/seiu-request-cash-out-vacation

 A copy of the form is faxed to the Office of Human Resources no later than December 31.    Fax number is (541) 346-2548

Please contact your payroll or human resources representative or me at x6-2965 or rwardlow at uoregon.edu<mailto:rwardlow at uoregon.edu> if you have questions."

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