coe-staff: Fwd: REMINDER and UPDATE: Campus Wide Annual Electrical Day Testing Advisory 8/07/24

Thu Aug 1 17:06:37 PDT 2024

All-

Please carefully read the message below.

Feel to contact me if you have any questions.

Thanks,
Eric
Sent from my iPhone

Begin forwarded message:

From: CPFM Work Control Center <workcontrolcenter at uoregon.edu>
Date: July 31, 2024 at 3:33:41 PM PDT
To: CPFM Work Control Center <workcontrolcenter at uoregon.edu>
Subject: REMINDER and UPDATE: Campus Wide Annual Electrical Day Testing Advisory 8/07/24

Reminder and Additional Guidance from Information Services in body below:
The Annual Electrical Day Testing will take place next week on August 7th.

Please share with building occupants

[image001.jpg]<https://blogs.uoregon.edu/cpfmnotifications/>

CPFM Utilities and Energy will perform Island Mode testing on Wednesday, August 7, 2024, between the hours of 8:00 am and 3:00 pm. Utilities and Energy staff will switch the entire campus in and out of Island Mode twice per hour (see full schedule below).  The first test will begin at the top of the hour, shifting off of EWEB’s electrical grid and onto our own power generation system (called Island Mode).  At 15-minutes after the hour, we will exit out of Island Mode and return back to EWEB’s power source.  This cycle will be repeated again at 30-minutes after the hour, re-entering Island Mode and 45-minutes after the hour when exiting Island Mode.  If problems occur during any of the planned fourteen (14) island mode tests, power outages up to 10-seconds in duration may occur.

We will also be conducting building level tests on four different locations.  The buildings listed will be without power for 60-90 minutes.  The work to be performed includes breaker testing and repair, electrical system repairs, transfer switch test and repairs, arc flash hazard study data gathering, programmable logic updates, replace inoperative equipment, and re-torque main lugs.  Users of these buildings will receive notifications before and after each test.

8:00 - 9:30 am            CPFM Compound (Bldgs. 130, 136, Lock shop, Wilkinson House, Quonsets)
10:00 - 11:30 am          Many Nations Longhouse - Full power outage
12:30 - 1:30 pm            Deschutes Hall - Full power outage
1:30 - 3:00 pm             Ford Alumni Center - Standby fire/life safety will stay on

The electrical distribution system redundancy and resiliencies depend upon the properly functioning power generation system and island mode capabilities.

Thank you for your patience as we resolve our issues related to entering and exiting island mode. On-site personnel will include the original electrical engineer who designed the system, ASCO technicians and a new company that brings more resiliency and oversight for Utilities and Energy.

Island Mode Testing Schedule:

8:00 am – Start island mode
8:15 am – Exit island mode
8:30 am – Start island mode
8:45 am – Exit island mode

9:00 am – Start island mode
9:15 am – Exit island mode
9:30 am – Start island mode
9:45 am – Exit island mode

10:00 am – Start island mode
10:15 am – Exit island mode
10:30 am - Start island mode
10:45 am – Exit island mode

11:00 am – Start island mode
11:15 am – Exit island mode
11:30 am – Start island mode
11:45 am – Exit island mode

12:00 noon - Start island mode
12:15 pm - Exit island mode
12:30 pm - Start island mode
12:45 pm - Exit island mode

1:00 pm - Start island mode
1:15 pm - Exit island mode
1:30 pm - Start island mode
1:45 pm - Exit island mode

2:00 pm - Start island mode
2:15 pm - Exit island mode
2:30 pm – Start island mode
2:45 pm - Exit island mode

3:00 pm - All clear message sent via Work Control

Any testing of this nature involves risks, but the university is working to mitigate potential problems with detailed preparation and redundancy efforts.

Technology impacts

To help ensure most UO-based technology services remain operational during the testing, Information Services and Campus Planning and Facilities Management will be placing the UO data centers on a secondary power source.

Cloud-based services, such as UO’s Microsoft applications, should remain available throughout the testing. However, people should expect minor disruptions to the UO network. Also, sensitive electronics may be unavailable where faculty and staff have done preventative shutdowns.

Information Services staff plan to keep the IT Service Status<https://status.uoregon.edu/%22%20/o%20%22https:/status.uoregon.edu/> website up to date with notices about any unexpected outages.

Network

When a building’s power is off, its wired and wireless networks stop working. During the power testing:

  *   Expect: Intermittent network outages.
  *   Possible: Localized lingering network outages may occur if network devices fail. If so, Information Services staff will post notices on the IT Service Status website<https://status.uoregon.edu/>.  Recovery will begin after Campus Planning and Facilities Management has completed all testing. Restoration could take a day or longer.

Devices

To protect sensitive electronic devices, Information Services recommends turning them off and unplugging them before testing begins. Such devices can be damaged by the power surge when power is turned back on. Surge protectors, while helpful, don’t guarantee that devices will be preserved.

Preparations may be handled by the User Support Services team in Information Services, by departmental IT staff or by other departmental staff, depending on existing patterns of support.

  *   Faculty and staff should shut down and unplug research equipment, multifunction copiers, digital display panels and other sensitive electronics in their areas.
  *   In most cases, local staff should shut down and unplug departmental audiovisual equipment, such as in departmentally controlled classrooms and conference rooms.
  *   Information Services staff will shut down audiovisual equipment in general pool and joint-controlled classrooms<http://classrooms.uoregon.edu/%22%20/o%20%22http:/classrooms.uoregon.edu/> scheduled by the Office of the Registrar.

Recovery

  *   After receiving the message announcing the end of testing, employees will receive an email announcing the testing has concluded. At that point, employees can turn on sensitive electronic devices and departmental audiovisual equipment.
  *   Information Services staff will turn on audiovisual equipment in general pool and joint-controlled classrooms<https://classrooms.uoregon.edu/>, prioritizing spaces with active classes. That process could take several days. To request faster service restoration for specific classrooms, people can submit a ticket at classroom technology support<https://service.uoregon.edu/TDClient/2030/Portal/Requests/ServiceDet?ID=25833>.

Anyone with questions about technology impacts and preparations should contact the User Support Services<https://service.uoregon.edu/TDClient/2030/Portal/KB/ArticleDet?ID=101085> team that supports their unit or their department’s IT staff<https://service.uoregon.edu/TDClient/2030/Portal/KB/ArticleDet?ID=101085>, as applicable.

If you experience an unexpected technology outage on Aug. 7, check the IT Service Status<https://status.uoregon.edu/%22%20/o%20%22https:/status.uoregon.edu/> website. If the outage isn’t mentioned there and can’t easily be explained by the testing, please report the outage<https://service.uoregon.edu/TDClient/2030/Portal/Requests/ServiceDet?ID=19096> to Information Services through the UO Service Portal.

All other concerns about the power testing should be directed to the Work Control Center in Campus Planning and Facilities Management at workcontrolcenter at uoregon.edu<mailto:workcontrolcenter at uoregon.edu> or 541-346-2319.

Locations not included in the Island Mode testing:

510 Oak Street

515 E. Broadway

942 Olive

1600 Millrace

1700 Millrace

1715 Franklin

1900 Millrace

Alder Building (818 E.15th)

Baker Downtown Center (975 High St.)

EC Cares Buildings (1500 W. 12th Ave plus modules)

Fleet Services Building (Glenwood) (3233 Franklin Blvd.)

KWAX (75 Centennial Loop)

McMorran House (2315 McMorran Drive)

PeaceHealth North (677 12th Ave.)

Rainier (1244 Walnut St.)

Romania Warehouse (2020 Franklin Blvd.)

South A Warehouse (1199 South A St., Spfld.)

Thompson University Center (720 E. 13th Ave.)

Transportation Services (1401 Walnut St.)

Tree Tops (2237 Spring Blvd.)

UOPD East Station (2141 E. 15th Ave.)

Current construction and impacts information can be found on the UO Maps<https://map.uoregon.edu/construction-impacts> site.

[image002.png]<https://blogs.uoregon.edu/cpfmnotifications/2024/06/20/8-07-24-campus-wide-island-mode-testing-advisory/>

CPFM is now using an emailer application. This application allows CPFM to email Facilities Liaisons and PI’s based on spatial data contained in UO Spaces and the GIS<mailto:https://safety.uoregon.edu/campus-gis-and-mapping> Facilities Liaison list. If you feel you received this email in error, please contact Campus Planning and Facilities Management  Work Control Center<mailto:workcontrolcenter at uoregon.edu>.

PIs notified via duplicate email

AAL list added 7/17/24
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