coe-staff: FW: AMAG Academic Break and Holiday Door Locks

[Eric Owens]

All-

Please see below.  You will need your ID to access our building during the highlighted time period stated below.

Please let me know if you have any questions.

Thanks,
Eric

From: Megan DeLaney <mdelane2 at uoregon.edu> On Behalf Of FASS Service Desk
Sent: Wednesday, November 30, 2022 2:45 PM
Cc: FASS IT Incident <fass.dg.fassincident at uoregon.edu>
Subject: AMAG Academic Break and Holiday Door Locks
Importance: High

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FASS-IT NOTICE

WHO IS AFFECTED: This notice was shared with AMAG Requestors

WHAT IS HAPPENING:
Campus administration is changing the UO policy on how buildings are locked during academic breaks and holidays. A note from Safety and Risk Services with the new policy details is below.

FASS-managed AMAG doors will be locked during campus breaks and holidays unless listed as a policy exception or with special approval. Card access for authorized individuals will still work over breaks and holidays, but FASS-managed doors will be LOCKED on the following dates in December/January:
*       Friday, 12/9/2022 5:00 PM - Tuesday 1/3/2022 7:00 AM

If FASS manages your door schedules and you need the doors unlocked during these days, please email fass at uoregon.edu[https://fass-service.uoregon.edu/images/icons/mail_small.gif]<mailto:fass at uoregon.edu> or call the FASS Service Desk at 541-346-2455 in advance. The Campus Vulnerability and Assessment Team needs to review and approve all academic break and holiday building unlock requests for FASS-managed doors. Please contact the Card Office<https://emu.uoregon.edu/key-and-access-office/card-access-requests> for getting prox access for individuals who may need it.





The following is a note from Safety and Risk Services: The purpose of this email is to share details of a new door lock procedure for observed holidays and academic breaks<https://safety.uoregon.edu/srs-policies-procedures>. The new procedure is designed to protect against theft and vandalism, while also providing access to specific public facing buildings on the UO's campuses, as follows:

  *   Most university building doors will be locked during observed holidays and academic breaks as defined below.
  *   Some buildings with public facing services may not be subject to the locking schedule, especially during academic breaks. These building are listed in the procedure<https://safety.uoregon.edu/srs-policies-procedures>.
  *   Faculty, staff, and student employees should already have either keys or prox card access to enter buildings during these times. Those who do not have access, may request it through their department coordinator.
  *   Finance and Admin Shared Services IT (FASS-IT) will send reminders out through the AMAG requestors list as a reminder prior to each of the door locking dates. Those reminders will include instructions for adding prox card access for those who may need it.
  *   No changes will be made to individual access, so anyone with existing access will still be able to access their normal locations.

 Authorized individuals may request exceptions to the locking procedure, by meeting specific criteria listed in the procedure. Requests for exceptions can be submitted to FASS IT by calling 541-346-2245 or by emailing fass at uoregon.edu[cid:image009.gif at 01D904B8.ACBCD3D0]<mailto:fass at uoregon.edu>, providing as much advance notice as possible and noting which exception criteria their situation meets . FASS-IT will consult with the Campus Vulnerability Assessment Team<https://safety.uoregon.edu/campus-vulnerability-assessment-team> on approval of exemptions.


Holiday - Veterans Day, 2022
5 PM, Thursday, November 10, 2022
7 AM, Monday 14, 2022

Holiday - Thanksgiving
5 PM, Wednesday, November 24, 2022
7 AM, Monday, November 28, 2022

Academic Break - Winter Break
5 PM, Friday, December 9, 2022
7 AM, Tuesday, January 3, 2023

Holiday - Martin Luther King, Jr. Day
5 PM, Friday, January 10, 2023
7 AM, Tuesday, January 17, 2023

Academic Break - Spring Break
5 PM, Friday, March 24, 2023
7 AM, Monday, April 3, 2023

Holiday - Memorial Day
5 PM, Friday, May 26, 2023
7 AM, Tuesday, May 30, 2023

Holiday - Juneteenth
5 PM, Friday, June 16, 2023
7 AM, Tuesday, June 20, 2023
Graduation occurs on Tuesday, June 20, 2023
Academic Break - Period between Spring and Summer terms
5 PM, Tuesday, June 20, 2023
7 AM, Monday, June 26, 2023

Holiday - Independence Day
5 PM, Monday, July 3, 2023
7 AM, Wednesday, July 5, 2023

Holiday - Labor Day
5 PM, Friday, September 1, 2023
7 AM, Tuesday, September 5, 2023




Thank you,
Finance and Administration Shared Services<https://fass.uoregon.edu/>
1715 Franklin Blvd. Suite 172
Eugene, OR 97403
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