coe-staff: COE OA and Faculty Leave Reporting

[Tiffany Yep]

Dear COE Faculty and OAs,

This email applies to COE officers of administration (OAs) and faculty who are salaried and their home unit is a COE academic or administrative department.  If you are unsure if this applies to you, please contact your business manager or email tyep2 at uoregon.edu<mailto:tyep2 at uoregon.edu>.

The process for reporting sick and vacation leave is changing, effective immediately.  Salaried employees report their leave monthly and this has been completed in past via an Excel form (OAs) or a Qualtrics survey (faculty).  Leave reporting will now be completed in UO Forms (see attached PDF with instructions).   A few notes/reminders:


  *   9 month faculty only accrue and report sick leave.  The "total vacation leave used (hours)" field on the form is required and should have 0 entered for any 9 month faculty.
  *   OAs should enter their supervisor in the form to review the leave report, but a supervisor is not required/needed for faculty who are reporting leave.
  *   OAs are required to submit a leave report form each month, regardless of if any leave was taken.
  *   It is best practice for faculty to submit a leave report form each month, however, it is most important that a leave form is submitted when leave has been used.
  *   An email will be sent out at the beginning of each month as a reminder to report leave.

The COE Vacation/Sick Leave Reporting form should be submitted by the 10th of each month for leave taken in the previous month.  E.g. Leave reports should be submitted by November 10th to report any leave taken during the month of October.

The process for timesheet submission for hourly employees also changed in October.  If you supervise hourly employees and their home unit is a COE academic or administrative department (includes student employees, temporary and classified staff) and you did not receive an email in October with updated timesheet submission instructions, please email tyep2 at uoregon.edu<mailto:tyep2 at uoregon.edu>.

Please let me know if you have any questions.

Thanks,
Tiffany

------------
Tiffany Yep
Director of Financial Operations
College of Education, University of Oregon
(541) 346-1218
tyep2 at uoregon.edu<mailto:tyep2 at uoregon.edu>



-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.uoregon.edu/pipermail/coe-staff/attachments/20221104/3724f63a/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Instructions for Sick-Vacation Leave Reporting for COE Employee 22-23 AY.pdf
Type: application/pdf
Size: 694908 bytes
Desc: Instructions for Sick-Vacation Leave Reporting for COE Employee 22-23 AY.pdf
URL: <http://lists.uoregon.edu/pipermail/coe-staff/attachments/20221104/3724f63a/attachment-0001.pdf>