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<p class="MsoNormal">Dear COE Faculty and OAs,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This email applies to COE officers of administration (OAs) and faculty who are salaried and their home unit is a COE academic or administrative department. If you are unsure if this applies to you, please contact your business manager
or email <a href="mailto:tyep2@uoregon.edu">tyep2@uoregon.edu</a>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The process for reporting sick and vacation leave is changing, effective immediately. Salaried employees report their leave monthly and this has been completed in past via an Excel form (OAs) or a Qualtrics survey (faculty). Leave reporting
will now be completed in UO Forms (see attached PDF with instructions). A few notes/reminders:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">9 month faculty only accrue and report sick leave. The “total vacation leave used (hours)” field on the form is required and should have 0 entered for any 9 month faculty.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">OAs should enter their supervisor in the form to review the leave report, but a supervisor is not required/needed for faculty who are reporting leave.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">OAs are required to submit a leave report form each month, regardless of if any leave was taken.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">It is best practice for faculty to submit a leave report form each month, however, it is most important that a leave form is submitted when leave has been used.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">An email will be sent out at the beginning of each month as a reminder to report leave.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The COE Vacation/Sick Leave Reporting form should be submitted by the 10<sup>th</sup> of each month for leave taken in the previous month. E.g. Leave reports should be submitted by November 10<sup>th</sup> to report any leave taken during
the month of October. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The process for timesheet submission for hourly employees also changed in October. If you supervise hourly employees and their home unit is a COE academic or administrative department (includes student employees, temporary and classified
staff) and you did not receive an email in October with updated timesheet submission instructions, please email
<a href="mailto:tyep2@uoregon.edu">tyep2@uoregon.edu</a>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you have any questions. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Tiffany<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">------------<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">Tiffany Yep<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">Director of Financial Operations<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">College of Education, University of Oregon<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">(541) 346-1218<br>
</span><a href="mailto:tyep2@uoregon.edu"><span style="font-size:10.0pt;color:#0563C1">tyep2@uoregon.edu</span></a><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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