coe-fac: Dead Week and Final Exam Policy

[Shaun Haskins]

Please forward to your GTFs as appropriate--

TO:                 Faculty and Graduate Teaching Fellows

FROM:           Russ Tomlin, Senior Vice Provost for Academic Affairs

RE:                  Dead Week and Final Exam Policy

I write to remind you of examination policies that may affect your course planning for the end of this term.  Faculty legislation controls assignments that may be required during the last week of regular classes, commonly known as "Dead Week," (Link here<http://www.uoregon.edu/~assembly/Assembly1981-1982ALL.html#DeadWeek>):


1.       In the week preceding final examination during fall, winter, and spring terms:

*         No examination worth more than 20% of the final grade will be given, with the exception of make-up examinations.

*         No final examinations will be given under any guise.

*         No work that will be evaluated for grades/credit will be due unless it has been clearly specified on the class syllabus within the first two weeks of the term.

2.      Take-home examinations will be due no earlier than the day of the formally assigned final examination for the class in question.
This action clarifies and extends earlier faculty legislation (1911 Faculty Assembly archives) prohibiting the giving of final examinations earlier than officially scheduled.

In addition, you should be aware of the Faculty Advisory Council's statement on students with multiple exams:

"Examination schedules are listed each term in the Time Schedule.  Students who are scheduled to take more than three examinations within one calendar day may take the additional examination(s) as makeup examination(s) later in the examination week.  The instructor(s) of record for the course(s) beyond the third examination, counting in the order the examination(s) are scheduled, will arrange for (a) makeup examination(s)."

The following procedures were approved by the Undergraduate Council to address rare circumstances of competing exam times, (Link here<http://www.uoregon.edu/~ucouncil/documents/resources/04222003-HO1_Resource_Final%20Exam%20Conflicts.pdf>).   Students with examination conflicts may contact the Office of Academic Advising for assistance.

"In the case of two examinations scheduled at the same time, the course with the largest enrollment must provide an alternate examination.  For conflicts between regular courses and combined examinations, the combined examination course must provide the alternate examination.  For combined examinations with conflicts, the largest combined enrollment course must provide the alternative examination."

Questions and concerns regarding this policy should be directed first to the relevant instructor, then the department head, and finally the dean if necessary.  You may also find reference to the policy on the Academic Affairs website: http://academicaffairs.uoregon.edu/dead-week-policy.    If additional input is needed, please contact me at 6-3029 or tomlin at uoregon.edu<mailto:tomlin at uoregon.edu>.

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