Buyers: Year End Deadlines

[campus buyers announcement list]

 Hello Campus Partners,

It is that time of year again to begin preparing for FY26 year-end, June 30, 2026.



Please remember, if you want your expenditures charged in FY26, the goods must be received, or services be performed, by June 30th. In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period. 



As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:



Custom Contracts

Submit by May 18th

Form Contracts

Submit by June 1st

Purchase Orders

Submit by June 8th

Sole Source

Submit by May 11th

RFQs for Goods or Services

Submit by May 11th

AP for Goods or Services

Submit by May 6th

RFPs for Goods or Services

Submit by May 6th



These timelines require a commitment from your team to be responsive to PCS questions and requests for information.



For procurements in process to be included in FY26, the resulting contract or purchase order must be submitted by the required dates above.



Important Notes!



Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year.



If your procurement requires approvals outside of PCS, additional lead time may be required.   



Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, continued supply chain disruptions may delay delivery until well after fiscal year end.  



PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.



If you have any questions or concerns, please do not hesitate to contact PCS at uop2help at uoregon.edu.

Sincerely,


University of Oregon Purchasing and Contracting Services

1600 Millrace Drive, Suite 306 | Eugene, OR 97403-1995

pcs.uoregon.edu<https://urldefense.com/v3/__https:/nam02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fpcs.uoregon.edu*2F&data=02*7C01*7CMelissa.Drufke*40grainger.com*7C13c7d35ecb374dd86c8a08d81de66cf0*7C48d1dcb6bccc4365ac7fb937a7f7fd71*7C0*7C0*7C637292222796675553&sdata=ZuwvVAxiih04mUsRWD3MXMGl5Xh8mnePUCpuq*2F8BSdc*3D&reserved=0__;JSUlJSUlJSUlJSUlJSU!!C5qS4YX3!SH6W_YCRYvHfxbXFKR-exspcJNOwUm0fTvSveU3eBJIuCA9w3hz4ew5ASDZV4O9c8A$>

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