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<div style="direction: ltr;"> <span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 33, 33);">Hello Campus Partners,</span></div>
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It is that time of year again to begin preparing for FY26 year-end, June 30, 2026. </div>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Please remember, if you want your expenditures charged in FY26, the goods must be received, or services be performed, by June 30</span><span style="font-family: Arial, sans-serif; font-size: 9.5pt; color: rgb(33, 33, 33);"><sup>th</sup></span><span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">. In
planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during
this period. </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(33, 33, 33);"> </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing: </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Custom Contracts </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Submit by May 18th </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Form Contracts </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Submit by June 1st </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Purchase Orders </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Submit by June 8th </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Sole Source </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Submit by May 11th</span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">RFQs for Goods or Services</span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">Submit by May 11th</span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">AP for Goods or Services</span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">Submit by May 6th</span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">RFPs for Goods or Services</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">Submit by
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: black; background-color: rgb(255, 255, 255);">May</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);"> 6th</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(33, 33, 33);"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 16pt; color: black;"><b>These timelines require a commitment from your team to be responsive to PCS questions and requests for information.</b></span></p>
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<span style="color: rgb(33, 33, 33);"> </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">For procurements in process to be included in FY26, the resulting contract or purchase order must be submitted by the required dates above. </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 16pt; color: red;"><b><i> </i></b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 16pt; color: red;"><b><i>Important Notes!</i></b> </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;"> </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;">Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;"> </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;">If your procurement requires approvals outside of PCS, additional lead time may be required. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;"> </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: red;">Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, continued supply chain disruptions may delay delivery until well after
fiscal year end. </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(33, 33, 33);"> </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process. </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(33, 33, 33);"> </span></p>
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<span style="font-family: Arial, sans-serif; color: rgb(33, 33, 33);">If you have any questions or concerns, please do not hesitate to contact PCS at uop2help@uoregon.edu.</span></p>
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<span style="font-size: 11pt;">Sincerely,</span></div>
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<p class="elementToProof" style="direction: ltr; margin: 0in;"><span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(18, 71, 52);"><b>University of Oregon Purchasing and Contracting Services</b></span></p>
<p class="elementToProof" style="margin: 0in;"><span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(84, 86, 91);">1600 Millrace Drive, Suite 306 | Eugene, OR 97403-1995</span></p>
<p class="elementToProof" style="margin: 0in;"><span style="font-family: Calibri, sans-serif; font-size: 10pt; color: rgb(5, 99, 193);"><a href="https://urldefense.com/v3/__https:/nam02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fpcs.uoregon.edu*2F&data=02*7C01*7CMelissa.Drufke*40grainger.com*7C13c7d35ecb374dd86c8a08d81de66cf0*7C48d1dcb6bccc4365ac7fb937a7f7fd71*7C0*7C0*7C637292222796675553&sdata=ZuwvVAxiih04mUsRWD3MXMGl5Xh8mnePUCpuq*2F8BSdc*3D&reserved=0__;JSUlJSUlJSUlJSUlJSU!!C5qS4YX3!SH6W_YCRYvHfxbXFKR-exspcJNOwUm0fTvSveU3eBJIuCA9w3hz4ew5ASDZV4O9c8A$" id="OWA59489da3-dbd1-8e0f-b61b-2fb2887acfbb" class="OWAAutoLink" style="color: rgb(5, 99, 193); margin-top: 0px; margin-bottom: 0px;"><u>pcs.uoregon.edu</u></a></span></p>
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