Buyers: Year End Deadlines

[campus buyers announcement list]

It is that time of year again to begin preparing for FY24 year-end, June 30, 2024.

Please remember, if you want your expenditures charged in FY24, the goods must be received, or services be performed, by June 30th. In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period. 

As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:

Custom Contracts
Submit by May 13th
Form Contracts
Submit by June 3rd
Purchase Orders
Submit by June 10th
Sole Source
Submit by May 1st
RFQs for Goods or Services
Submit by May 10th
AP for Goods or Services
Submit by May 1st
RFPs for Goods or Services
Submit by May 1st

For procurements in process to be included in FY24, the resulting contract or purchase order must be submitted by the required dates above.


Important Notes!

Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year.

If your procurement requires approvals outside of PCS, additional lead time may be required.   

Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, continued supply chain disruptions may delay delivery until well after fiscal year end.  

PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.

If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.




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Shari L. Wheeler, CCA, CPSD | Associate Director of Outreach & Operations
Purchasing & Contracting Services
1600 Millrace Suite 306 | Eugene, OR 97403
(541) 346-3283 | shari at uoregon.edu<mailto:shari at uoregon.edu>
(541)543-4462 cell

pcs.uoregon.edu<vpgc.uoregon.edu>

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