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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">It is that time of year again to begin preparing for FY24 year-end, June 30, 2024. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Please remember, if you want your expenditures charged in FY24, the goods must be received, or services be performed, by June
30</span><sup><span style="font-size:9.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">th</span></sup><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">. In planning your purchases and contracting during this time, please
remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following
transaction deadlines to help ensure timely processing: </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Custom Contracts </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by May 13th </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Form Contracts </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by June 3rd </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Purchase Orders </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by June 10th </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Sole Source </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by May 1st</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">RFQs for Goods or Services</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by May 10th</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">AP for Goods or Services</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:15.0pt">
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by May 1st </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">RFPs for Goods or Services</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Submit by May 1st </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">For procurements in process to be included in FY24, the resulting contract or purchase order must be submitted by the required
dates above. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><i><span style="font-size:16.0pt;color:red;mso-ligatures:none"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><i><span style="font-size:16.0pt;color:red;mso-ligatures:none"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><i><span style="font-size:16.0pt;color:red;mso-ligatures:none">Important Notes!</span></i></b><span style="font-size:16.0pt;color:red;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none">Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year.<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none">If your procurement requires approvals outside of PCS, additional lead time may be required. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:red;mso-ligatures:none">Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, continued supply
chain disruptions may delay delivery until well after fiscal year end. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;mso-ligatures:none"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419. </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
<br>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="190" height="39" style="width:1.9791in;height:.4062in" id="Picture_x0020_1" src="cid:image001.png@01DA8A94.8F61DFC0"><span style="font-size:8.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#124734">Shari L. Wheeler, CCA, CPSD | Associate Director of Outreach & Operations<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#54565B">Purchasing & Contracting Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#54565B">1600 Millrace Suite 306 | Eugene, OR 97403<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#54565B">(541) 346-3283 |</span><span style="font-size:10.0pt;color:#595959">
</span><u><span style="font-size:10.0pt;color:blue"><a href="mailto:shari@uoregon.edu">shari@uoregon.edu</a><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:10.0pt">(541)543-4462 cell</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F497D"><a href="vpgc.uoregon.edu"><span style="color:blue">pcs.uoregon.edu</span></a></span><u><span style="color:blue"><o:p></o:p></span></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
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