Buyers: Year End Deadlines Purchasing & Contracting Services

[campus buyers announcement list]

Dear Campus:

It is that time of year again to begin preparing for FY23 year-end, June 30, 2023.

Please remember, if you want your expenditures charged in FY23, the goods must be received, or services be performed, by June 30th. In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.

As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:

Custom Contracts
Submit by May 11th
Form Contracts
Submit by June 1st
Purchase Orders
Submit by June 8th
Sole Source
Submit by May 4th
RFQs for Goods or Services
Submit by May 4th
AP for Goods or Services
Submit by May 4th
RFPs
Submit by April 21st
PCard reports submitted for March, April May 2023
Complete by June 30th
P-Card reports submitted for June 2023
Complete by July 9th

For procurements in process to be included in FY23, the resulting contract or purchase order must be submitted by the required dates above*.

Important Note!

Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year.

Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, supply chain disruptions may delay delivery until well after fiscal year end.

*If your purchase is related to software or Software as a Service (SaaS), and it has not been pre-reviewed by IS Digital Accessibility, PCS cannot guarantee processing times.

PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.

If you have any questions or concerns, please do not hesitate to contact PCS at uop2help at uoregon.edu<mailto:uop2help at uoregon.edu>.

Sincerely,
Purchasing & Contracting Services

1600 Millrace Drive Suite 306
Eugene, Oregon 97403-1995
http://pcs.uoregon.edu<http://pcs.uoregon.edu/>

[A picture containing text, sign  Description automatically generated]



Shari L. Powell
Associate Director of Outreach & Operations
Purchasing & Contracting Services
shari at uoregon.edu<mailto:shari at uoregon.edu>
541-346-3283

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