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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Dear Campus:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">It is that time of year again to begin preparing for FY23 year-end, June 30, 2023.
</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please remember, if you want your expenditures charged in FY23, the goods must be received, or services be performed, by June 30<sup>th</sup>. In planning your purchases and
contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Custom Contracts</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 11<sup>th</sup></span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Form Contracts</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by June 1<sup>st</sup></span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Purchase Orders</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by June 8<sup>th</sup>
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Sole Source
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 4<sup>th</sup>
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">RFQs for Goods or Services</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 4<sup>th</sup></span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">AP for Goods or Services</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 4<sup>th</sup>
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">RFPs</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by April 21<sup>st</sup>
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">PCard reports submitted for March, April May 2023</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Complete by June 30<sup>th</sup></span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">P-Card reports submitted for June 2023</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Complete by July 9<sup>th</sup></span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">For procurements in process to be included in FY23, the resulting contract or purchase order must be submitted by the required dates above<b><span style="color:#4472C4">*</span></b>.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:16.0pt;color:red">Important Note!<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red">Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red">Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, supply chain disruptions may delay delivery until well after fiscal
year end.</span><span style="font-family:"Arial",sans-serif"><br>
<br>
<span style="color:#4472C4">*If your purchase is related to software or Software as a Service (SaaS), and it has not been pre-reviewed by IS Digital Accessibility, PCS cannot guarantee processing times. </span></span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If you have any questions or concerns, please do not hesitate to contact PCS at
</span><a href="mailto:uop2help@uoregon.edu"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#0563C1">uop2help@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif">.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#262626">Purchasing & Contracting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626">1600 Millrace Drive Suite 306<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626">Eugene, Oregon 97403-1995<o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://pcs.uoregon.edu/"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:blue">http://pcs.uoregon.edu</span></a><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="284" height="60" style="width:2.9583in;height:.625in" id="Picture_x0020_3" src="cid:image001.png@01D96DE0.8A1898F0" alt="A picture containing text, sign
Description automatically generated"><span style="font-size:10.0pt;font-family:"Source Serif Pro",serif;color:#262626"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"KievitPro-Regular",sans-serif">Shari L. Powell<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"KievitPro-Regular",sans-serif">Associate Director of Outreach & Operations<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"KievitPro-Regular",sans-serif">Purchasing & Contracting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"KievitPro-Regular",sans-serif"><a href="mailto:shari@uoregon.edu">shari@uoregon.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"KievitPro-Regular",sans-serif">541-346-3283<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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