buyers: Duck Depot Expansion for Off Catalog Purchases

[campus buyers announcement list]

Campus Buyers / Invoice processors:
Since the launch of the Duck Depot eprocurement system 30,000 POs have been issued worth $30M with less hassle for everyone involved, earning negotiated master contract discounts, vendor rebates, and Duck Depot Visa card rebates.
PCS will soon expand the functionality of Duck Depot allowing you to issue POs to a larger pool of vendors not included in the punch out catalog.
You will be presented with a partially completed vendor PO and input specifics of the goods or services you wish to purchase, and the system will send the PO to the vendor.
The vendor will receive your PO, deliver the goods or services, and send you their invoice for payment.  You will enter a Banner invoice for payment.
Advantages:

  1.  If a vendor is not yet set up, the system will collect their information and on board them.
  2.  Once a vendor is set up you can generate POs against that vendor's background contract using the system.
  3.  No need to create a paper PO.  The system will generate a Banner PO.
  4.  The Banner PO generated will automatically encumber.
  5.  The Duck Depot PO number will be stored in the Banner PO doc reference field in case you want to refer back to Duck Depot.
  6.  Entering the Banner 'regular' invoice will be fast and easy because most info will default from the Banner PO.
  7.  The Banner invoice payment will liquidate the encumbrance created by the PO.

Please share any concerns, potential problems or issues with this approach.  Email jbeeson at uoreogn.edu<mailto:jbeeson at uoreogn.edu>  If we have questions we will schedule time to meet with you.

Thank you.

John Beeson
Procurement Card Manager

[cid:C5DD18F5-7FD1-432B-AFF0-11130A6608D4]

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