<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Calisto MT";
panose-1:2 4 6 3 5 5 5 3 3 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calisto MT",serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:213395272;
mso-list-template-ids:1474487570;}
@list l0:level1
{mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif">Campus Buyers / Invoice processors:</span></b><span style="font-family:"Calisto MT",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Since the launch of the Duck Depot eprocurement system 30,000 POs have been issued worth $30M with less hassle for everyone involved, earning negotiated master contract discounts, vendor rebates,
and Duck Depot Visa card rebates. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">PCS will soon expand the functionality of Duck Depot allowing you to issue POs to a larger pool of vendors not included in the punch out catalog. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">You will be presented with a partially completed vendor PO and input specifics of the goods or services you wish to purchase, and the system will send the PO to the vendor. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">The vendor will receive your PO, deliver the goods or services, and send you their invoice for payment. You will enter a Banner invoice for payment. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Advantages: <o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">If a vendor is not yet set up, the system will collect their information and on board them.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">Once a vendor is set up you can generate POs against that vendor’s background contract using the system.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">No need to create a paper PO. The system will generate a Banner PO.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">The Banner PO generated will automatically encumber.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">The Duck Depot PO number will be stored in the Banner PO doc reference field in case you want to refer back to Duck Depot.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">Entering the Banner ‘regular’ invoice will be fast and easy because most info will default from the Banner PO.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-family:"Calisto MT",serif">The Banner invoice payment will liquidate the encumbrance created by the PO.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Please share any concerns, potential problems or issues with this approach. Email
<a href="mailto:jbeeson@uoreogn.edu">jbeeson@uoreogn.edu</a> If we have questions we will schedule time to meet with you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">John Beeson<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Procurement Card Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><img border="0" width="216" height="45" style="width:2.25in;height:.4687in" id="Picture_x0020_1" src="cid:image001.png@01D67629.1C4578E0" alt="cid:C5DD18F5-7FD1-432B-AFF0-11130A6608D4"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>