buyers: Purchasing Policy and Small Dollar Purchases

[campus buyers announcement list]

Hello Buyers,



Recently there has been some discussion about purchasing policy concerning small dollar purchases.  We have added some language to further clarify purchases of goods under $250 that is italicized below.



1.     A written contract is required for personal/professional services of any dollar amount and must be completed by someone with Contracting Authority.



2.     Any purchase exceeding $5,000 must be documented by a written contract unless an exception is granted under the Purchasing and Contracting Policy.



3.     For purchases of goods only under $250, Contracting Authority is not required to initiate (either verbally or online) so long as the purchase is reviewed and approved prior to ordering, by someone with Level 1 Contracting Authority.



*       Alternatively, an authorized PCard user can make the purchase, as long as it falls within the fiscal policy and has a clear business purpose. This does not exclude rules for having a written contract if required. Examples of that include:

o   Over $5,000

o   Personal/Professional services of any dollar amount

*       Also, if a contract was completed, the PCard can be used as a payment tool in lieu of paying via check.



Purchases over $250 made (either verbally or by written contract/PO) must be completed by an individual with contracting authority, no matter the dollar amount. The dollar amount determines the level of contracting authority required. If a purchase exceeds $25,000, a procurement process may need to be completed before the purchase.



If you have questions on this policy or are unsure if it applies to a particular buying situation, please feel to call us at 541-346-2419 or by email at uop2help at uoregon.edu<mailto:uop2help at uoregon.edu>

Sincerely,
Purchasing & Contracting Services

1600 Millrace Drive Suite 306
Eugene, Oregon 97403-1995
http://pcs.uoregon.edu<http://pcs.uoregon.edu/>
(541) 346-2419

[cid:C5DD18F5-7FD1-432B-AFF0-11130A6608D4]


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists-prod.uoregon.edu/pipermail/buyers/attachments/20190501/ddc56ac0/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 10155 bytes
Desc: image001.png
URL: <http://lists-prod.uoregon.edu/pipermail/buyers/attachments/20190501/ddc56ac0/attachment-0001.png>